What are the responsibilities and job description for the Contracts & Billing Specialist position at Doka Group?
Job Description
The Contracts & Billing Specialist is responsible for managing contract documentation, overseeing billing processes, and ensuring compliance with company policies and financial requirements. This role requires strong attention to detail and expertise in contract administration, invoicing, and financial tracking. The Contracts & Billing Specialist will work closely with sales, operations, and project teams to ensure contracts are properly executed, monitored, and billed in alignment with company standards and legal requirements. This will be a fully on-site role based out of our Southwest Branch in Tomball, TX.
Key Responsibilities :
- Maintain and organize contract documentation from initial proposal to execution, ensuring accurate record-keeping.
- Assist sales teams in drafting, reviewing, and finalizing contracts, subcontracts, and change orders when project scopes exceed original agreements.
- Track key contract milestones, deadlines, and deliverables to ensure compliance and prevent unauthorized shipments.
- Verify contract terms and conditions align with company policies, financial requirements, and regulatory standards.
- Manage the invoicing process, ensuring billing accuracy and adherence to contract terms.
- Update Discos II with precise billing data and track financial transactions to support revenue reporting.
- Review Bills of Lading (BOLs) to ensure consistency between contract terms and invoicing.
- Validate and process sales credit requests by comparing documentation and preparing approval reports.
- Prepare and analyze financial reports related to contract performance, providing insights to mitigate risks and improve financial outcomes.
- Process customer Certificates of Insurance (COIs) and ensure preliminary notices are properly filed in the CRM following the first shipment.
- Collaborate with procurement and legal teams to ensure contracts align with project requirements and financial policies.
- Monitor compliance with company policies, industry regulations, and contractual obligations.
- Manage project closures in Discos II and ensure accurate setup of new customers, projects, and job sites.
- Support vendor and subcontractor pre-qualification processes to maintain compliance with financial and contractual obligations.
Qualifications
Additional Information
Doka offers terrific career opportunities, competitive compensation, comprehensive benefits including medical, dental, vision, Flexible Spending Account, company paid life insurance, supplemental voluntary term life insurance, 401k retirement plan (Roth and Non-Roth), short-term disability, AFLAC policies, paid time off (sick / personal, vacation, floating holiday and company paid holidays) and an exciting opportunity to join as a member of Doka's team.
If working with some of the most impressive construction projects in the US and joining an industry leader excites you, please submit your resume by clicking below. Visit us on-line at www.dokausa.com for additional information on Doka USA, Ltd.
Doka is an Equal Opportunity Employer, and all candidate information will be kept confidential according to EEO guidelines.
External candidates must be authorized to work for any employer in the USA.
