What are the responsibilities and job description for the Contracts Billing Specialist position at Umdasch Group?
The Contracts & Billing Specialist is responsible for managing contract documentation overseeing billing processes and ensuring compliance with company policies and financial requirements. This role requires strong attention to detail and expertise in contract administration invoicing and financial tracking. The Contracts & Billing Specialist will work closely with sales operations and project teams to ensure contracts are properly executed monitored and billed in alignment with company standards and legal requirements. This will be a fully onsite role based out of our Southwest Branch in Tomball TX.
Key Responsibilities :
- Maintain and organize contract documentation from initial proposal to ensuring accurate recordkeeping.
- Assist sales teams in drafting reviewing and finalizing contracts subcontracts and change orders when project scopes exceed original agreements.
- Track key contract milestones deadlines and deliverables to ensure compliance and prevent unauthorized shipments.
- Verify contract terms and conditions align with company policies financial requirements and regulatory standards.
- Manage the invoicing process ensuring billing accuracy and adherence to contract terms.
- Update Discos II with precise billing data and track financial transactions to support revenue reporting.
- Review Bills of Lading (BOLs) to ensure consistency between contract terms and invoicing.
- Validate and process sales credit requests by comparing documentation and preparing approval reports.
- Prepare and analyze financial reports related to contract performance providing insights to mitigate risks and improve financial outcomes.
- Process customer Certificates of Insurance (COIs) and ensure preliminary notices are properly filed in the CRM following the first shipment.
- Collaborate with procurement and legal teams to ensure contracts align with project requirements and financial policies.
- Monitor compliance with company policies industry regulations and contractual obligations.
- Manage project closures in Discos II and ensure accurate setup of new customers projects and job sites.
- Support vendor and subcontractor prequalification processes to maintain compliance with financial and contractual obligations.
Qualifications :
Additional Information :
Doka offers terrific career opportunities competitive compensation comprehensive benefits including medical dental vision Flexible Spending Account company paid life insurance supplemental voluntary term life insurance 401k retirement plan (Roth and NonRoth) shortterm disability AFLAC policies paid time off (sick / personal vacation floating holiday and company paid holidays) and an exciting opportunity to join as a member of Dokas team.
If working with some of the most impressive construction projects in the US and joining an industry leader excites you please submit your resume by clicking below. Visit us online at www.dokausa for additional information on Doka USA Ltd.
Doka is an Equal Opportunity Employer and all candidate information will be kept confidential according to EEO guidelines.
External candidates must be authorized to work for any employer in the USA.
Remote Work : Employment Type :
Fulltime
Key Skills
Medical Collection,Accounts Receivable,Athenahealth,ICD-10,Medical Coding,10 Key Calculator,Detailing,ICD-9,Medical Billing,Microsoft Excel,CPT Coding,Medicare
Department / Functional Area : Operations
Experience : years
Vacancy : 1
