Office Manager- Dolce Vita

General Summary :

We are seeking a highly organized and efficient individual with excellent multi-tasking abilities to join our team. The ideal candidate will be extremely detail-oriented, able to handle complex tasks with precision, and possess strong problem-solving and solution-oriented skills. With a solid foundation in computer proficiency and outstanding communication abilities, you will play a key role in ensuring smooth operations and supporting team success. If you are a proactive, adaptable, and driven individual with a passion for delivering results, we would love to hear from you!

Major Responsibilities :

• Assist with tradeshow preparation, including :
• Managing paperwork and tracking deadlines, budgets, vendors, and orders.
• Handling contracts, electrical / lighting needs, carpet and furniture rentals, décor, and COIs.
• Registering staff badges and shipping marketing items (giveaways, decals, etc.) and samples to show managers.
• Support onsite tradeshow setups for NYC events, such as :
• Coterie at Jacob Javits (2x / year) and FFANY at the NYC showroom (4x / year).
• Assisting with décor and display setup, coordinating vendors (e.g., florist, catering), and troubleshooting.
• Coordinate sales meetings by :
• Ordering catering, scheduling models, and booking spaces for meetings in Dallas, New York, and Seattle.
• Managing display units and logistics.
• Oversee operations for the Seattle showroom, including :
• Managing access, shipping / receiving, and communication with building management.
• Maintaining supplies, décor, and arranging repairs.
• Maintain the showroom calendar, schedule photoshoots, and events, and ensure the space remains organized and presentable.
• Assist with company financial tracking, including :
• Bi-monthly credit card reconciliations, tracking receipts, and entering invoices into the budget tracker.
• Communicating with the finance team and vendors about payment confirmations and follow-ups.
• Plan and execute monthly team-building events.
• Handle shipping and receiving tasks, acting as the primary contact for FedEx, DHL, and other vendors.
• Order and maintain inventory for office supplies, including shipping, showroom items, etc.
• Coordinate miscellaneous needs such as construction, repairs, etc.
• Schedule quarterly cleanouts of storage areas, including organizing sample / trash pickups
• Serve as a liaison with the corporate office, building management, and outside vendors such as electricians, contractors, and movers.

Skills :

Education, Licenses, Certificates, Registrations and / or Experience :

Salary Range : The pay range of this position is $60K - $70K. Actual salary will be determined based off candidate's skill sets, years of experience, and other job-related factors. This range does not include benefits such as health insurance, paid time off, 401K, and additional company benefits

Salary : $60,000 - $70,000