Office Manager- Dolce Vita

General Summary

We are seeking a highly organized and efficient individual with excellent multi-tasking abilities to join our team. The ideal candidate will be extremely detail-oriented, able to handle complex tasks with precision, and possess strong problem-solving and solution-oriented skills. With a solid foundation in computer proficiency and outstanding communication abilities, you will play a key role in ensuring smooth operations and supporting team success. If you are a proactive, adaptable, and driven individual with a passion for delivering results, we would love to hear from you!

Major Responsibilities

• Assist with tradeshow preparation, including:
  
  

○ Managing paperwork and tracking deadlines, budgets, vendors, and orders.

○ Handling contracts, electrical/lighting needs, carpet and furniture rentals, décor, and COIs.

○ Registering staff badges and shipping marketing items (giveaways, decals, etc.) and samples to show managers.

• Support onsite tradeshow setups for NYC events, such as:
  
  

○ Coterie at Jacob Javits (2x/year) and FFANY at the NYC showroom (4x/year).

○ Assisting with décor and display setup, coordinating vendors (e.g., florist, catering), and troubleshooting.

• Coordinate sales meetings by:
  
  

○ Ordering catering, scheduling models, and booking spaces for meetings in Dallas, New York, and Seattle.

○ Managing display units and logistics.

• Oversee operations for the Seattle showroom, including:
  
  

○ Managing access, shipping/receiving, and communication with building management.

○ Maintaining supplies, décor, and arranging repairs.

• Maintain the showroom calendar, schedule photoshoots, and events, and ensure the space remains organized and presentable.
• Assist with company financial tracking, including:
  
  

○ Bi-monthly credit card reconciliations, tracking receipts, and entering invoices into the budget tracker.

○ Communicating with the finance team and vendors about payment confirmations and follow-ups.

• Plan and execute monthly team-building events.
• Handle shipping and receiving tasks, acting as the primary contact for FedEx, DHL, and other vendors.
• Order and maintain inventory for office supplies, including shipping, showroom items, etc.
• Coordinate miscellaneous needs such as construction, repairs, etc.
• Schedule quarterly cleanouts of storage areas, including organizing sample/trash pickups
• Serve as a liaison with the corporate office, building management, and outside vendors such as electricians, contractors, and movers.
  
  

Skills

• Under general supervision, solves problems. Complex problems are referred to supervisor.
• Under direction, examines basic information and /or situations and prepares summaries or drawers conclusions for evaluation by others.
• Majority of decisions are made utilizing established policies and procedures, and concerns self and/or work responsibilities only.
• Work responsibilities occasionally concern confidential and/or sensitive information requiring the use of discretion.
• Teamwork and cooperation are essential to the successful completion of own and others job duties.
• Ability to understand and follow somewhat complex verbal and written instruction and communicate effectively with others.
• Job duties are widely varied, and frequently require attention to and or coordination of concurrent job duties.
  
  

Education, Licenses, Certificates, Registrations And/or Experience

• High School Diploma or Equivalent
• 1-3 years experience in related field
• Must be proficient in computer skills, including Word, Excel, and Outlook
• Excellent Organizational and Communication Skills
  
  

Salary Range: The pay range of this position is $60K - $70K. Actual salary will be determined based off candidate’s skill sets, years of experience, and other job-related factors. This range does not include benefits such as health insurance, paid time off, 401K, and additional company benefits