What are the responsibilities and job description for the ACCOUNTANT position at DOLORES C HUERTA FOUNDATION?
Accountant
Summary:
Under the supervision of the Finance Director, the Accountant will ensure accurate and compliant financial recordkeeping for the Dolores Huerta Foundation (DHF), a 501(c)(3) nonprofit organization. This role includes responsibility for accounts payable, accounts receivable, deposits, banking, financial reporting, and assisting with grant budget management. The Bookkeeper will also manage data uploads from Ramp and ADP into QuickBooks and collaborate with various departments to administer and monitor grant budgets, ensuring compliance and proper fund allocation. Proficiency in QuickBooks is required.
Roles and Responsibilities:
Accounts Receivable:
Review payments and reconcile them with invoices or billing records.
Monitor outstanding balances and follow up on overdue accounts promptly.
Accounts Payable:
Review accounts payable entries, including invoices and reimbursements, in Bill.com.
Track payment statuses and provide timely updates.
Process and distribute checks, including journal entries for automatic debits or credits.
Maintain cash disbursement journals and ensure accuracy through month-end reconciliations.
Efficiently manage monthly billing and invoicing tasks.
Deposits and Banking:
Prepare deposits by batching checks, running register tapes, and entering data in QuickBooks.
Reconcile monthly bank statements and track interest earned on accounts.
Monitor and reconcile credit card transactions.
Ramp and ADP Integration:
Upload transactions from the Ramp credit card system into QuickBooks, ensuring accurate classification and reconciliation.
Import payroll data from ADP into QuickBooks, verifying accuracy and completeness.