What are the responsibilities and job description for the Live-In Personal Assistant | House Manager position at Domestic | Match?
Overview
A lovely family in Hillsborough, CA with a history of long-term staff is seeking a fun, energetic, and versatile Personal Assistant | House Manager to primarily work with the Mrs. This is a live-in position offering a beautiful one-bedroom apartment, complete with all utilities, a private entrance, and driveway.
The ideal candidate is tech-savvy, creative, and proactive with a positive and grounded energy. You're confident in troubleshooting tech issues, mastering tools like Canva, and assisting with all things digital. You have a sharp eye for detail and are highly organized, always anticipating the needs of the family and staying two steps ahead-whether for upcoming events or holiday travel. You thrive on autonomy, are decisive, and excel at problem-solving without needing constant direction.
Monday-Friday; 9am-5pm
Local candidates, only
Live-in is required for this role
Job Duties Include :
Managing all aspects of the main residence's maintenance, including vendor relationships
Overseeing property managers for vacation homes and assisting with family visits
Maintaining and updating estate manuals for each property
Managing the family's calendar and coordinating with the Mr.'s Executive Assistant
Arranging family travel and collaborating with the Mr.'s EA when trips overlap with corporate needs
Assisting the Mrs. with event planning and entertaining (e.g., invitations, guest lists, RSVPs, and vendor coordination)
Handling email and digital file management (downloading, scanning, organizing)
Working with family accountants on house-related expenses and billing
Maintaining and troubleshooting household technology, including iMacs, iPads, iPhones, Wi-Fi systems, printers, security cameras, alarm systems, and Sonos speakers
Booking appointments, making reservations, and managing subscriptions
Running errands, such as grocery shopping, dry cleaning, and mail drops
Light food prep and assistance with meal planning
Knowledgeable and savvy with travel programs - using points, assisting with upgrading, understanding frequent flier programs, booking top-tier airport lounges, etc.
Requirements :
Bachelor's degree
5 years working as a Personal Assistant with some house management duties
Previous private service experience
Strong technology and troubleshooting skills, including proficiency in Apple products, Google / Microsoft Suite, Canva / Photoshop, Trello, and digital file management
Interest in food, gardening, and entertaining
Experience with bills and invoicing
Confidence in managing a landscaping team
Non-smoker
Spanish comprehension is a plus
A strong familiarity to the Bay Area
Compensation :
Up to $125,000 per year | depending on experience live-in accommodations
Healthcare Stipend
Live-in accommodations (small pet will be considered)
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