What are the responsibilities and job description for the Advancement Database Administrator position at Dominican University?
Position Title: Advancement Database Administrator
Department: University Advancement
Reports To: Associate Director of Advancement Services
Location: On Campus (River Forest, IL)
Position Summary:
Reporting to the Associate Director of Advancement Services, the Advancement Database Administrator provides database oversight and administration for Raiser’s Edge CRM. This position supports several teams and individual fundraisers, including but not limited to the Office of the President, Major Gifts, Annual Giving, and Alumnae/i Relations. This position is regularly in Raiser’s Edge NXT to ensure high-quality data is input into the database and output through reports, etc. Administers the creation and execution of standard reports and data requests, and ensures quality data within the database.
Duties and Responsibilities:
Database Administration
- Responsible for data entry procedures and data output integrity in the fundraising database (Raiser’s Edge).
- Produce targeted mailing lists for standard communications, solicitations, invitations, etc., for UA and for other departments University-wide.
- Work with multiple University areas to prioritize and manage projects, coordinate constituent information, and report data. Key relationships include information technology, registrar, financial aid, admissions, and academic and administrative leadership.
- Configure and import all data from University departments that is needed in Raiser’s Edge.
- Monitor the day-to-day operation of the database to ensure all fundraising technologies and systems are regularly reviewed for efficiency and efficacy.
- Responsible for adding alumnae/i records into the database and coordinating across the University to capture the greatest information on recently graduated students. Provides data to campus partners on an annual scheduled timeline.
- Provide database reports, mailing lists, and labels for Alumnae/i Relations department. Coordinate and maintain records for major yearly UA mailings. Provide all alumnae/i related lists and reports for other university departments.
- Ensure database tables and queries remain updated and orderly within the data warehouse. Make all database changes regarding changes in degrees, majors, minors, and certifications.
- Assist with the daily processing of all philanthropic contributions
- Provide training on the database and be available as a technical resource for UA staff.
Miscellaneous
- Undertake other duties and responsibilities as assigned and appropriate, recognizing that University Advancement is an integrated office requiring occasional participation in assignments that do not fall under this specific job description.
Required Qualifications:
- Bachelor’s degree
- Working knowledge of Microsoft Windows, Excel, Word, PowerPoint, and Outlook
- Minimum of 1-3 years of experience working with Raiser’s Edge or a similar fundraising CRM database
Knowledge, Skills, and Abilities:
- Strong organizational abilities, with a proven capacity to manage multiple projects and deadlines simultaneously.
- Sound judgment and discretion in handling and securing confidential information
- Ability to maintain a high level of accuracy in preparing and entering information
Preferred Qualifications:
- Proficiency in Excel
Physical Demands:
- Ability to spend long durations of the workday sitting at a desk and working on a computer
- Ability to lift up to 15 pounds at times
- Note: accommodation will be made for applicants who cannot meet these physical demands
Salary and FLSA Status
- Salary: $53,000 - $55,000
- FLSA Status: Exempt, Full-time, 37.5 hours
Benefits
- Comprehensive health, dental, and vision insurance
- Retirement plan with employer matching contributions
- Professional development opportunities
- Tuition remission for employees and their dependents
- Flexible spending accounts (FSA)
- Generous paid time off (PTO)
Employment at Dominican University is contingent upon the successful completion of a background investigation.
About Dominican University
Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment.
Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income; and 58% are eligible for low-income MAP grants from the State of Illinois.
Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit www.dom.edu.
Expectations for all Dominican Employees
To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a supportive environment through involvement in various staff-driven activities and groups.
Institutional Statement
Dominican University is committed to fostering a supportive academic community that provides access and opportunity for all our students.
Equal Employment Opportunity Statement
Dominican University is an equal opportunity employer and complies with all federal and state employment regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
If you need accommodations due to a disability, you may contact us at opc@dom.edu for assistance.
Salary : $53,000 - $55,000
