What are the responsibilities and job description for the Assistant Director of Systems Integrations position at Dominican University?
Position Title: Assistant Director of Systems Integrations
Department: Information Technology
Reports to: Director of Web and Application Services
Location: On campus (River Forest, IL)
Position Summary:
The Assistant Director of Systems Integrations works to analyze and streamline institutional processes related to data integration, retention, protection, and handling of university information. This position will guide departments through streamlining processes by leveraging the digital workflow, forms, and integration capabilities of various systems. The Assistant Director is also responsible for developing standards, best practices training, and ongoing support for electronic information management, as well as consulting on policies and trend analyses. The Assistant Director will also serve as a member of a cross-functional, University stakeholder team to share knowledge, innovate, explore, and choose new products as needed. The Assistant Director also collaborates with the Dominican University Information Technology (DU-IT) security team to advocate for and implement best practices related to data and information security.
Duties and Responsibilities:
- Supervisory Scope: This role will supervise student employees.
- Consult with and assist university departments in analyzing and designing/redesigning their processes and workflows, determining which technologies will suit their needs throughout the entire information management lifecycle.
- Coordinate with DU-IT colleagues and other key campus stakeholders to implement information management and workflow technologies in accordance with processes and workflows as analyzed and designed.
- Serve as the principal administrator of Softdocs™, the University’s document management and process automation system, designing forms, workflow capabilities, information storage structures, and applying security privileges.
- Provide a level of governance for university information by determining and advocating rules, best practices, and standards to protect the integrity, usefulness, and recoverability of University information resources.
- Serve on a cross-functional team including the Chief Information Officer, University Archivist, Information Security Specialist, and other individuals to maintain and enforce the University’s records retention schedule and other related policies and documents.
- Perform annual departmental reviews to update training, procedures, and/or policies to reflect business process changes related to information management.
- Monitor statistical trends, submitting reports and making appropriate recommendations in the proper management of university active and inactive information portfolio.
- Assist with establishing new and modifying existing Microsoft SharePoint™ sites.
- Help departments generate training resources in the form of manuals, training programs, or other suitable methods.
- Serve as a member of the Data Management Committee (DMC), a University shared-governance entity focused on data and information management.
- Attend all departmental and other planning meetings. At the request of the CIO, represent the division at additional campus or external meetings, events, or gatherings.
- Participate in occasional after-hour, weekend, or holiday support needs, upgrades, or emergency scenarios.
- Engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff-driven activities and groups.
- Other duties as required and/or assigned.
Required Qualifications:
- Bachelor’s degree in a related field.
- 1 year experience utilizing document management/process automation systems or similar technologies.
Knowledge, Skills, and Abilities:
- Demonstrated experience managing small-scale information systems/technology projects.
- Demonstrated business/process analysis skills.
- Demonstrated experience with change management concepts.
- Demonstrated experience with diagramming technologies (ex: Microsoft Visio, draw.io, etc.).
- Demonstrated experience in developing and presenting training programs.
- Demonstrated understanding of basic database management concepts such as queries, data/metadata structures, and data normalization.
Preferred Qualifications:
- Master’s degree in a related field.
- Work experience in a higher education environment.
- Professional certification in Information Governance (ex: CRM, CRA, IGP).
- Experience with the Softdocs™ document management/process automation system.
- Experience with student information systems such as Jenzabar One.
- Experience with Microsoft SharePoint™.
- Experience with coding skill sets such as HTML, CSS, and SQL.
Physical Demands:
- Ability to spend long durations of the workday sitting at a desk and working on a computer
- Ability to lift up to 15 pounds at times
Salary and FLSA Status
- FLSA Status: Exempt, full-time
- SALARY: $70,000 – $77,400
Benefits
- Comprehensive health, dental, and vision insurance
- Retirement plan with employer matching contributions
- Professional development opportunities
- Tuition remission for employees and their dependents
- Flexible spending accounts (FSA)
- Generous paid time off (PTO)
Employment at Dominican University is contingent upon the successful completion of a background investigation.
About Dominican University
Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment.
Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income; and 58% are eligible for low-income MAP grants from the State of Illinois.
Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit www.dom.edu.
Expectations for all Dominican Employees
To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a supportive environment through involvement in various staff-driven activities and groups.
Institutional Statement
Dominican University is committed to fostering a supportive academic community that provides access and opportunity for all our students.
Equal Employment Opportunity Statement
Dominican University is an equal opportunity employer and complies with all federal and state employment regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
If you need accommodations due to a disability, you may contact us at opc@dom.edu for assistance.
Salary : $70,000 - $77,400
