What are the responsibilities and job description for the Office Administrator - Phoenix Regional Office position at Dominium Management Services?
Dominium is helping tackle the affordable housing crisis – and we’re looking for motivated candidates to join our team and help further our mission. With offices in Minneapolis, Atlanta, Dallas and Phoenix, Dominium is one of the nation’s most respected and innovative affordable housing development and management companies. We create quality, affordable homes and engage with our residents daily to create a strong sense of community and connectivity.
Join us in making a difference in people’s lives every day at a company where you can challenge yourself to develop both personally and professionally.
POSITION SUMMARY:
This role involves organizing and managing project needs for the Development Department, providing business support to executives and their teams, and coordinating day-to-day operations within the corporate office. Additionally, responsibilities include overseeing all aspects of building maintenance and ensuring the safety and efficiency of corporate office facilities.
ESSENTIAL FUNCTIONS:
- Upholds office standards, including compliance audits and occasional office walkthroughs; office supply inventory; light cleaning duties, coordinates office IT support, provides new hire support coordination.
- Provides general administrative support, including project assistance.
- Assists with planning and preparation of meetings and materials.
- Coordinates signature pages for relevant documents.
- Manages calendars and schedules appointments, and coordinates scheduling for meetings and events. Coordinates conferences and related logistics.
- Coordinates food orders for meetings, lunches, and events.
- Makes travel arrangements for team members and executives.
- Processes credit card coding and handles invoice processing.
- Organizes department record keeping and manage correspondence.
- Responds promptly and professionally to inquiries from corporate employees, managers, executives, and vendors.
- Maintains the master floor plan and workstation assignments.
- Leads the office/regional Event Committee while maintaining the budget.
- Other duties as assigned
QUALIFICATIONS:
- High School Diploma required, Associate’s degree preferred.
- Prior administrative experience preferred.
- Must be proficient in Microsoft Word, Excel, Access, and PowerPoint. Must be able to learn how to use company software programs after employed.
- Excellent verbally and written communication skills.
- Maintains a high level of confidentiality in all tasks.
- Detail-Oriented and o
- Excellent problem solving and project management skills
- At all times represent Dominium in a professional manner, and must present a neat, clean, and professional appearance/dress
About Us: Dominium is one of the leading affordable housing development and property management companies nationwide. We operate in approximately 20 states and employ over 1,200 employees. For 50 years, we have offered excellence to the development and management of affordable housing communities across the United States. Dominium’s values – creating long-term value, developing people, integrity, and growth – are built upon our company’s mission and vision. We offer a competitive salary, incentive bonus program, training and development programs, career growth opportunities and community volunteer and outreach programs. We also offer a comprehensive benefits package for eligible employees including Medical, Dental, Life & Disability, Paid Time Off, 401(K), Flexible Spending Accounts, Employee Recognition & Wellness Programs.
Dominium is committed to a diverse and inclusive workplace. Dominium is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
