Elm Street Administrative Assistant

SUMMARY : The Elm Street Administrative Assistant will work closely with the Elm Street Manager, oversee the day-to-day needs of the manager, coordinate the Elm Street calendar, compose or edit newsletters, memos etc. Answer Telephone calls and assist where needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following :

• Scheduling and coordinate support functions for assigned programs.
• Compose and / or edit letters, memos, reports, etc., as required.
• Act as liaison between the supervisor and others, such as upper management, other departments, external contacts, etc,
• Prepare special reports, brochures, newsletters, etc.
• Be familiar with PowerPoint, Word, Outlook, Teams, and social media communications.
• Perform additional assignments per supervisor's direction.

Operate the telephone, providing information, taking messages, or scheduling appointments.

Create agenda, attend and / or take minutes in required meetings and trainings.

Other duties may be assigned.

QUALIFICATION REQUIREMENTS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations under the Americans with Disabilities Act may be made to enable individuals with disabilities to perform the essential functions.

COMMUNICATION SKILLS :

Expresses ideas and thoughts verbally and in written form. Exhibits good listening and comprehension skills. Keeps others adequately informed. Selects and uses appropriate communication methods.

EDUCATION and / or EXPERIENCE :

High School diploma or equivalent; Excellent Computer and Customer service skills necessary.

REASONING ABILITY :

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

PROBLEM SOLVING SKILLS :

Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in a group problem solving situation; uses reason even when dealing with emotional topics.

TECHNICAL SKILLS :

Assess own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge. Employee should have knowledge of word processing software, spreadsheet software and data base software including Microsoft Excel, Word, and Publisher.

OTHER SKILLS AND ABILITIES :

Must have positive attitude, organizational skills, ability to multitask, ability to adapt to active environment, and ability to pay attention to small details. Demonstrate accuracy and thoroughness, look for ways to improve and promote quality, apply feedback to improve performance, and monitor own work to ensure quality.

WORK ENVIRONMENT :

The work environment characteristics are generally related to normal office work.