What are the responsibilities and job description for the HR Assistant position at Dona Ana County?
JOB
NOTICE TO APPLICANTThe position will close at 12:00AM MST on the End Date.You must ensure your application reflects the correct and current information for your work experience, hours worked per week per position, education, personal information, etc.Only the information provided on this application is evaluated when determining compensation. PURPOSE SUMMARY. Assist with the administration of the day-to-day operations of the human resources functions and duties. Perform administrative, clerical and confidential duties in support of Human Resources activities related to employment, HRIS, benefits, compensation, employee relations and training. ESSENTIAL DUTIES.Provide front office support to the department; answer phone calls; respond to inquiries and direct visitors to the proper person or section; and provide back-up receptionist duties to the County Manager’s office as needed.Assist in recruitment and selection of employees by providing job posting options using local newspapers, regional publications, and internet advertising: ensure that all job vacancies are posted according to standard procedures; contact applicants and provide new hires instructions to report for new employee orientation.Open, sort, and distribute incoming mail and prepare outgoing mail; review and makes decisions about routing and potential action or response of incoming/outgoing correspondence.Assist with general human resources department functions related to employment and benefits by typing offer letters; assign, create and replace ID Badges for new hires and employees; create and maintain personnel and benefit files and other related documents in compliance with applicable legal requirements; copy files for legal purposes; and assist with document retention in electronic record management system.Support the employee recognition program by creating certificates and obtaining the service pin for each award; keep inventory of service pins; contact employees; and provide information to the Public Information Office for employee recognition each month.Responsible for entering and maintaining requisitions for the department, check for the best price and generate requisitions for purchases of goods and services, and receive all incoming invoices including fulfilling requests for office supplies, equipment and maintenance.Responsible for department’s budget tracking and monitoring; provide regular budget reports to management.Schedule appointments and travel arrangements; process travel and per diem requests; establish and maintain a variety of logs for tracking purposes.Enter background check requests in Justifacts, print and log the completed background checks. Complete all reference checks and employee verification for employees according to established procedures.Compose correspondence and prepare documents for signatures on routine inquiries.Ensure that all County facilities and departments are in compliance with the Federal, State and City mandated labor law posters; audit to ensure compliance at least annually.Maintain a high level of confidentiality; responsible for knowing and abiding by all department and county policies and procedures. ADDITIONAL DUTIES. Other duties may be assigned. QUALIFICATIONS.A. Education. High School Diploma or GED required. Associate degree in a related area preferred. B. Experience. Three (3) years full-time experience in a front office assistant role. Prior experience in Human Resources is preferred. C. Education/Experience substitution. In accordance with County policy. D. Licenses/Certifications. NM Notary Public license to be obtained within first six (6) months of hire. E. Other (e.g., post-offer medical exam, polygraph, background check, driver’s license record, etc.). Background check. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION: Must have knowledge of: General office and computer practices and procedures including word processing, spreadsheet and various programs; proper methods to maintain accurate records; general human resources functions, services, and techniques; business correspondence standards including English, grammar, formatting, spelling and punctuation. Must have advanced skills to: Evaluate facts or situations to determine appropriate action; demonstrate resourcefulness and tact in public contacts; excellent customer service and etiquette skills; understand and follow broad and complex instructions; handle sensitive and confidential matters and situations; communicate effectively, in oral and written form; establish and maintain effective and cooperative working relationships with others. Must have the ability to: Maintain confidentiality; and organize and maintain complex records. Compensation Range$16.07 - $24.34 Doña Ana County is an Equal Employment Opportunity Employer. It is our policy to abide by all federal and state laws prohibiting employment discrimination on the basis of a person’s race, color, religion, age, national origin, sex, disability, serious medical condition, genetic information, ancestry, spousal affiliation, gender identity, sexual orientation or any other unlawful criteria, except where a reasonable Bona Fide Occupational Qualification exists. Doña Ana County will make reasonable accommodation(s) for the known physical or mental limitations of an applicant with a disability, upon request, unless the accommodation(s) would cause an undue hardship on the operation of the County. Please see http://www.donaanacounty.org/ada/ for our Public Notice and to get the Testing/Interview Accommodation Request Form or call 575-647-7210 for assistance.
NOTICE TO APPLICANTThe position will close at 12:00AM MST on the End Date.You must ensure your application reflects the correct and current information for your work experience, hours worked per week per position, education, personal information, etc.Only the information provided on this application is evaluated when determining compensation. PURPOSE SUMMARY. Assist with the administration of the day-to-day operations of the human resources functions and duties. Perform administrative, clerical and confidential duties in support of Human Resources activities related to employment, HRIS, benefits, compensation, employee relations and training. ESSENTIAL DUTIES.Provide front office support to the department; answer phone calls; respond to inquiries and direct visitors to the proper person or section; and provide back-up receptionist duties to the County Manager’s office as needed.Assist in recruitment and selection of employees by providing job posting options using local newspapers, regional publications, and internet advertising: ensure that all job vacancies are posted according to standard procedures; contact applicants and provide new hires instructions to report for new employee orientation.Open, sort, and distribute incoming mail and prepare outgoing mail; review and makes decisions about routing and potential action or response of incoming/outgoing correspondence.Assist with general human resources department functions related to employment and benefits by typing offer letters; assign, create and replace ID Badges for new hires and employees; create and maintain personnel and benefit files and other related documents in compliance with applicable legal requirements; copy files for legal purposes; and assist with document retention in electronic record management system.Support the employee recognition program by creating certificates and obtaining the service pin for each award; keep inventory of service pins; contact employees; and provide information to the Public Information Office for employee recognition each month.Responsible for entering and maintaining requisitions for the department, check for the best price and generate requisitions for purchases of goods and services, and receive all incoming invoices including fulfilling requests for office supplies, equipment and maintenance.Responsible for department’s budget tracking and monitoring; provide regular budget reports to management.Schedule appointments and travel arrangements; process travel and per diem requests; establish and maintain a variety of logs for tracking purposes.Enter background check requests in Justifacts, print and log the completed background checks. Complete all reference checks and employee verification for employees according to established procedures.Compose correspondence and prepare documents for signatures on routine inquiries.Ensure that all County facilities and departments are in compliance with the Federal, State and City mandated labor law posters; audit to ensure compliance at least annually.Maintain a high level of confidentiality; responsible for knowing and abiding by all department and county policies and procedures. ADDITIONAL DUTIES. Other duties may be assigned. QUALIFICATIONS.A. Education. High School Diploma or GED required. Associate degree in a related area preferred. B. Experience. Three (3) years full-time experience in a front office assistant role. Prior experience in Human Resources is preferred. C. Education/Experience substitution. In accordance with County policy. D. Licenses/Certifications. NM Notary Public license to be obtained within first six (6) months of hire. E. Other (e.g., post-offer medical exam, polygraph, background check, driver’s license record, etc.). Background check. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION: Must have knowledge of: General office and computer practices and procedures including word processing, spreadsheet and various programs; proper methods to maintain accurate records; general human resources functions, services, and techniques; business correspondence standards including English, grammar, formatting, spelling and punctuation. Must have advanced skills to: Evaluate facts or situations to determine appropriate action; demonstrate resourcefulness and tact in public contacts; excellent customer service and etiquette skills; understand and follow broad and complex instructions; handle sensitive and confidential matters and situations; communicate effectively, in oral and written form; establish and maintain effective and cooperative working relationships with others. Must have the ability to: Maintain confidentiality; and organize and maintain complex records. Compensation Range$16.07 - $24.34 Doña Ana County is an Equal Employment Opportunity Employer. It is our policy to abide by all federal and state laws prohibiting employment discrimination on the basis of a person’s race, color, religion, age, national origin, sex, disability, serious medical condition, genetic information, ancestry, spousal affiliation, gender identity, sexual orientation or any other unlawful criteria, except where a reasonable Bona Fide Occupational Qualification exists. Doña Ana County will make reasonable accommodation(s) for the known physical or mental limitations of an applicant with a disability, upon request, unless the accommodation(s) would cause an undue hardship on the operation of the County. Please see http://www.donaanacounty.org/ada/ for our Public Notice and to get the Testing/Interview Accommodation Request Form or call 575-647-7210 for assistance.
Salary : $16 - $24
