HR Assistant

HR Assistant

Full time

Sacramento, CA

Salary Range:

$26.00 To $30.00hr

Donaghy Sales is the leading beverage distributor of Central California, selling over 1,000 brands of beer, wine, spirits, and non-alcoholic beverages.

Founded in 1969, Donaghy Sales is family owned and operated, and has serviced Central California for over 50 years. We provide exceptional service and quality products to each of our valued customers in our recently expanded 26 county territory. Donaghy Sales is the exclusive distributor of a diverse portfolio representing 95 suppliers including global leaders as well as small batch local producers. Headquartered in Fresno, with additional warehouses in Stockton, Watsonville and Sacramento, Donaghy Sales is committed to growing sales for all our stakeholders for many years to come.

Central California is our home and since our founding our commitment to the community has been a top priority. We sponsor hundreds of multicultural events across all the communities we service from local charities to the region’s premier sports teams.

We are actively seeking an HR Assistant, who will be integral to our team’s success. Under general supervision, the Human Resources Assistant performs a variety of specialized administrative and clerical duties in support of the Human Resources Function. Employees in this job class maintain detailed employee data in HRIS and Payroll Systems, create and maintain confidential employee files, provide benefit and other information to employees, and process human resources transactions. This job requires general knowledge of Human Resources requirements, advanced administrative and organizational skills, the ability to administer specialized processes and to maintain detailed records and files.

Essential Functions: (must be able to perform these functions, with or without reasonable accommodation)

• Assist human resources staff in performing data entry and uploading documents into HRIS system of all pertinent information for each employee such as demographic information, pay changes, promotions, enrollments, etc.
• All Filing
• Maintain all employee attendance records.
• Assist in processing new-hire paperwork and setting up files in cabinets and or the HRIS system per SOP.
• Perform Onboarding
• Assist in maintaining DOT and Personnel files.
• Assist in preparing department for yearly I9, personnel files, and DOT audits.
• Assist with HR compliance duties.
• Motus compliance
• Purchase all relevant and adequate office supplies for the human resources team.
• Maintain all Workers Compensation, LOA, Benefits and New Hire packets.
• Assist HR Generalist with Worker Compensation claims and LOA requests.
• Assist in company events.
• Preparing all separation documents for HR Manager and or HR Generalist.
• Complete separation paperwork
• Order and maintain employee uniforms.
• Provide customer service assistance and information regarding general information, open positions, policies, benefits, pay issues and procedures to employees or job applicants, BrewU, Motus, and ADP as needed.
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering telephone; relaying messages; checking assigned email box and distrusting as needed, checking fax inboxes, and distributing as needed.
• Maintaining equipment and supplies in breakroom and supply room.
• Contributes to team effort by accomplishing related results as needed.
• Provide administrative support to HR Manager and Generalist
• Other duties as assigned

Skills, Knowledge and Abilities: (these are required to enable job holder to perform the essential functions of the job)

• Excellent verbal and written communication skills using appropriate business English.
• Intermediate Computer Skills including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc.
• Ability to communicate effectively and respond to questions and requests.
• Excellent Communication
• Attention to detail.
• Excellent Organization skills
• Interpersonal Skills
• Customer Service
• Previous HR experience
• Time management skills
• Administrative skills
• Teamwork
• Adaptability

Experience and Education Requirements

• 2-3 years’ experience providing skilled customer service and clerical support, in Human Resources or administration.
• High School Diploma or GED
• A comparable combination of educational work experience will be considered.

Environmental Conditions

• Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance.

What Donaghy Sales Offers

• Competitive Salary
• Company paid Medical, Dental, Vision, Life and AD&D Insurance
• Voluntary Life Insurance
• 401(K) with Company Match (eligibility required)
• Employee Assistance Program
• Paid Time Off
• Upward Mobility and Development Opportunities