AP/AR Specialist - OH (PT)

Donley's Cleveland office is seeking a part-time, AP/AR Specialist to assist our accounting team in the day-to-day management of accounts payable. This includes producing a high volume of customer invoices, reviewing all back up documentation received from contractors and answering inquiries regarding billing. This position oversees and administrates the company-wide Comdata credit card program. The AP/AR Specialist will be required to be familiar with contract terms and conditions related to billings. Attention to detail, self-motivation and problem-solving skills are essential for success in this role.

Duties & Responsibilities

• Review all job-related payable invoices in conjunction with project manager
• Thorough knowledge of AIA documents
• Prepares all monthly project billings to include both lump sum and time and material projects
• Gathers supporting documentation for cost plus and time and material project billings
• Maintain job/subcontractor relationships
• Work in conjunction with Controller
• Follow up on all accounts receivable past due balances
• Coordinates all sub payments
• Willingness to take initiative – must be proactive, not reactive
• Maintain a positive work atmosphere by acting and communicating in a manner that facilitates constructive relationships with customers, clients, co-workers, and management
• Data entry of invoices for payment; scanning of invoices and linking to accounting software
• Daily maintenance of unapproved invoices per Approver notes
• Preparing the weekly payables work files and submitting for approval. Processing payments via ACH, S-Credit and checks.
• Review of vendor statements and returning vendor calls on past due invoices

Position Requirements

Education, Knowledge & Experience

• At least 2 years accounts payable experience, or equivalent combination of education and experience
• 3-5 years of project billing experience
• Excellent time management and planning skills
• Organizational skills are critical for success
• Construction experience is strongly preferred
• Strong written and oral communication skills; ability to communicate with all levels

Personal Attributes

• Ability to deal with situations involving sensitive and confidential company issues.
• High degree of accuracy required
• Great attention to detail
• Strong customer service skills
• Able to write reports, business correspondence.
• Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.
• Able to perform duties independently.
• Computer skills: Microsoft Office applications

Physical Demands

• Nature of work requires an ability to operate standard business office equipment.
• Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files.
• This is an in-office position for approximately 16-24 hours per week.

Work Conditions

• Work performed in a general office environment.
• Requires periodic participation and attendance at company events and meetings.

We are an Equal Opportunity and E-Verify Employer