What are the responsibilities and job description for the Administrative Assistant/Analyst position at Doodie Calls, Inc.?
About us:
Doodie Calls LLC is the premier portable sanitation service provider in Florida; known for delivering efficient and reliable service. Our Headquarters are in St. Petersburg with branch offices in Punta Gorda, Myakka City, Springhill, Venice, Land O’ Lakes, Sorrento, and Pompano Beach.
We believe that each staff member plays a vital role in our success, and we foster an environment of mutual respect. Our goal is to see our employees thrive and grow, as their success is our success. Whether in the field of in-office, our dispatch team, district managers, and office manager are consistently available to provide support and guidance. We believe in the power of collaboration and mutual support.
Job Summary: Doodie-calls LLC is looking to hire an Administrative Assistant to collect, analyze, and interpret specific maintenance and operations data utilizing specific software tools to help us improve performance. The position will help meet goals and support us in the organization of processes and plans for the Maintenance and Operations department.
Job Classification: Full-time, salary-exempt under the Fair Labor Standards Act.
Location: Brooksville, US-41, FL, 34610
Workstyle: On-Site
Travel: 0%
Responsibilities:
- Administrative Tasks - Perform clerical duties such as filing documents, answering the phone, and greeting visitors. They may also prepare and edit correspondence, presentations, and other documents. Other responsibilities of an assistant include: Gathering supplies, conducting research, and assembling and analyzing data
- Communication - Strong communication skills and be able to communicate with the department heads, deliver bad news, and give instructions to leaders. Able to handle incoming calls, emails, and other communications.
- Organization - Organized and able to multitask. Able to schedule meetings, manage calendars, and take notes of important information.
- Inventory Management - Responsible for managing inventory and equipment as requested.
- Confidentiality - Assistants may be privy to confidential information and should be trustworthy and discreet.
- Identifying Trends - Look for trends or areas for improvement in data.
- Developing Actionable Steps - Use the data analyzed to develop steps that will improve processes and optimize results.
- Communicating Findings - Communicate findings to stakeholders.
- Identifying Risks - Help identify potential risks and challenges, and help businesses devise strategies to mitigate them.
- Database Maintenance - The candidate will be able to maintain several excel databases up to date and with accuracy.
- Regulatory Paperwork - Provide support for regulatory paperwork filing, registrations, and several government compliance elements as requested.
- Other duties as assigned
Requirements:
- Minor in Business Administration, Analytics, Computer Science, or technical school preferred.
- 3 years of experience in analytics, administrative assistant, and inventory management.
- Ability to use computer-based software, MS Office, Word, internet navigation, and email.
- Strong analytical and problem-solving skills
- Excellent communication skills
- Logical and efficient
- Keen attention to detail
- Self-motivated and directed
- Ability to prioritize and execute tasks under pressure
- Strong customer service orientation
Benefits:
- 401(k) & 401(k) matching
- Health Insurance
- Dental Insurance
- Life insurance
- Paid time off
- Vision insurance
- Employee Assistance Program
- Supplemental Plans
We are an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, veteran or uniformed service-member status, genetic information, or any other basis protected by applicable federal, state, or local laws.
