Grants Specialist

Agency Overview:

Doorways is an Arlington-based non-profit agency helping individuals and families create pathways out of homelessness, domestic violence and sexual assault leading to safe, stable, and empowered lives. We envision a community where all people live free of violence and have safe and stable housing regardless of their gender, race, ethnicity, age, religious beliefs, sexual orientation, abilities, language, or national origin. We see a future without homelessness or domestic and sexual violence.

Doorways began in 1978 when a group of concerned community members saw there was no safe place in Arlington for families in crisis. What began then with one shelter and one response has grown into a series of pathways individually tailored for adults, youth, and children seeking safety and shelter. From immediate crisis intervention to counseling, housing, and employment support, we offer real options and multiple pathways for people of all ages and genders—women, men, youth, and LGBTQIA people.

Position Summary:

Reporting to the Director of Grants and Performance Evaluation, the Grants Specialist contributes to the cycle of government grant administration, primarily focused on accurate and timely financial management. The Grants Specialist is a member of the administrative team and works closely with staff across the agency.

Essential Duties and Responsibilities:

• Working closely with the Director, Grants and Performance Management and Finance staff, assist in financial management of portfolio of local, state, and federal grant awards.
• Prepare monthly and quarterly grant invoices for on-time submission, in accordance with grant budgets, allowable costs, and spending rules particular to each award.
• Assist with financial reconciliation for invoice payments for all programs.
• Maintain the award files (electronic and/or hard copy) in accordance with agency procedure.
• Monitor spend-down rates.

Agency Responsibilities:

• Demonstrate alignment with Doorways’ core values and mission. 
• Facilitate and attend trainings and meetings, as required. 
• Maintain current industry knowledge and best practices. 
• Current CPR/First Aid certification.  
• Completion of CPS background check. 
• Adhere to agency policies and procedures. 
• Other duties as assigned. 

Knowledge and Skills Needed:

• Bachelor’s degree is preferred, and relevant work experience in related field (Bookkeeping, Accounting, Finance, Business Management, Nonprofit Financial Management.)
• Experience using accounting software (i.e. Financial Edge) and strong MS Excel and other Microsoft suite proficiency.
• Strong mathematic and financial aptitude and abilities.
• Excellent verbal and written communications skills.
• Ability to handle high volume transactions daily.
• Highly organized, detail-oriented and effective at time management.
• Must demonstrate an acceptance and respect for cultural diversity in all its forms, including ethnicity, sexual orientation, abilities, and religious backgrounds and an ability to work collaboratively in an ethnically, linguistically, and culturally diverse environment.

Compensation: $26.50 - $28.50 commensurate with experience.

All staff at Doorways are expected to operate from a survivor-centered, trauma-informed, and equity approach. We believe that people, including underserved populations, must have access to needed services. Continuous application of Doorways values are integral in every position at Doorways.