Administrative Assistant

Please read the entire listing before applying

About Doran Taylor Interior Design :

Doran Taylor Inc. is a high-end interior design firm that has been in operation for more than 35 years. We are a small (10-15 staff members) hardworking team dedicated to meeting the needs of our clientele.

Company Department :

Project/Client Administration (*not an interior designer position)

Job Description:

As an Administrative Assistant with Doran Taylor Inc, you will be responsible for managing the logistical side of our projects and being the liaison between clients, designers, and vendors.

Duties & Responsibilities

· Managing project logistics from beginning stages to completion and assisting with installation.

· This includes, but is not limited to: Preparing client quotations, accurately pricing custom furniture, lighting, bedding, window treatments, etc.; Placing and tracking client orders, regular follow up with vendors and clients; Constant communication with Designers on status of projects; Managing client accounts.

· Client relations and retention – this is a customer service position sitting in front of a computer all day. You have to like working with, and talking with, people on a daily basis.

· General office duties including, but not limited to: Filing, scheduling appointments, answering multi-line phone system, sort and distribute incoming mail, tidying up and prepping between client and vendor appointments.

· Prepare and continuously update client Milanote boards and Notion boards, as well as Client Binders (cut sheets, product images, spec sheets, etc.).

· Make reminder calls to clients the day before

· Oversee stock furniture, lighting, and accessory inventory – items on showroom floor, in warehouse, and throughout office, including consigned artwork. Building relationships with local artists.

· Ensuring inventory items are organized, orderly, easy to find, and clearly labeled; also heading up a biannual inventory stock check.

· We are a small business, and we are looking for a team player that can adapt to day-to-day situations and is always willing to help.

· Other duties as assigned.

· This position requires a strong work ethic, a proactive mindset, self-motivation, and a strong sense of responsibility. We wear many hats.

· Professional attitude that involves taking ownership for your work, projects, and tasks. Being proactive, caring about the outcome, and being accountable for your actions.

· Reports to Designers and Office Manager

Qualifications

· 1 year office administration.

· Detail oriented with the ability to multitask in a high-pressure environment with demanding deadlines.

· Ability to manage multiple client projects and accounts.

· Excellent oral and written communication skills.

· Organized.

· Adaptable.

· Confident self-starter.

· Regular and reliable attendance.

· Ability to problem solve and learn office procedures.

· Manage tasks and work independently.

· Computer proficient in all Microsoft programs.

· Work well with others in a small office.

· Willing to ask for guidance and take constructive criticism.

· Demonstrates emotional intelligence.

Qualified candidates please email resume with references - Please do not call about the position

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $19 - $23