Project Management Administrator

JOB DIMENSIONS

• Reports to the Project Manager Team Leader.
• To assist Project Managers in efficiently expediting job components through Dorn’s process, completing necessary fundamental tasks as needed and directed.

ACTIVITIES

• Proofread typesets and proofs before they are sent to customers for review, offering suggested edits and corrections.
• Release print, performing detailed quality checks before it leaves the Project Management area for Production.
• Create standards and highquality, handmade mockups when necessary for customers with Customer Supplied Material.
• Maintain catalog of inventory snips and pull them for inventory jobs when appropriate.
• Provide coverage for Project Managers when absent, communicating with customers as necessary.
• Facilitate physical movement of job folders and components when Project Managers are working from home.
• Complete billing paperwork for shipped projects in a timely manner.
• Input labor hours for Project Management.
• Assist with departmental administrative duties, such as assembling and generating analysis of KPI data.
• Back up and occasionally provide coverage for the Sales Administrator position.

CONTEXT AND ENVIRONMENT

• Work primarily with Project Management, Sales, and the Graphics Department.
• Perform duties with a greater understanding of how these departments interact with and feed Dorn’s other departments, including Color, Print, and Production, and how it affects Dorn’s financial outlook.

ACCOUNTABILITIES

• Ensure that typeset and print proofs are accurate and available to the customer in a timely fashion in line with Dorn’s requirements.
• Prepare and maintain appropriate project documentation as required by each job.
• Enter proper and timely data into the internal job status tracker.
• Complete agreed upon annual goals and objectives as part of the employee performance review process.

QUALIFICATIONS / EXPERIENCE REQUIRED

• Ability to multitask and prioritize multiple projects at once
• High attention to detail
• Excellent administrative/organizational skills
• Strong math and analytical skills
• Experience with Microsoft Suite focused on Outlook, Teams, Excel, and Word
• Positive and proactive attitude

About DORN COLOR LLC

Dorn Color is the industry expert in precise color matching, custom sampling tools, surface texture, and unique finish reproduction. We are primarily a producer of custom color cards, custom fan decks, color charts, color pieces, product displays, color swatches and color system product samples. We have the ability to convert customer supplied material, even vinyl, paper, plastics, and leather, into sample cards or sample books and decks; and this is not the limit of our abilities by any means. We constantly work to find new ways to help you better market your product.