Accounts Payable Specialist (Minneapolis, MN) (#3921)

We are seeking an Accounts Payable Specialist to join our Finance team in our Minneapolis office. In this role, you will be responsible for the data entry, review, and payment of Accounts Payable disbursements for proper billing to clients and expense accounts. You will also be responsible for firm and vendor inquiries and vendor statement review. Are you detail oriented and enjoy working with numbers? Do you work well with scheduled daily tasks and are good at following policies and procedures? If so, we strongly encourage you to apply for this position. This position will require at least 1 day/week (Thursdays) working in our Minneapolis office.

Additional Responsibilities Include

• Process vendor invoices on the firm’s Accounts Payable system platforms. Ensure supporting backup complies with internal control requirements and necessary tax requirements. Verify payments are allocated to the proper expense or client accounts.
• Assist in processing employee and lawyer expense reimbursements on the firm’s Accounts Payable system platforms and adhere to firm policies in identifying items that qualify for reimbursement. Ensure supporting backup complies with internal control requirements and necessary tax requirements.
• Responsible for responding to firm and vendor inquiries on a timely basis while maintaining quality and professional custom service.
• Research vendor statements to ensure all invoices listed as unpaid have been received and have been entered or paid. Work directly with vendors, request copies on unpaid invoices as needed and resolve any differences.
• Reconcile and apply payment of firm credit cards on a monthly basis by the due date.
• Participate in clean-up and research of documentation via Postmark.
• Assist with Chrome River/Emburse software management.
• Perform audit of incoming vendor invoices and lawyer/employee expense reports within Chrome River/Emburse.
• Manage import of transactions from Chrome River/Emburse into firm’s Accounts Payable system 3E.
• Process emergency checks in accordance with firm policies.
• Participate in weekly ACH/check run rotation.
• Responsible for voucher entry corrections to GL Accounts.
• Review monthly parking/rent payments, data entry and maintaining the log sheet to assure all payments were made.
• Responsible for the weekly UPS and Federal Express interfaces.
• Responsible for checks cleared program each month.
• Backup for foreign invoice payments.
• Backup for emergency wire transfers.
• Assist with internal backup requests for client invoices.
• May be requested to perform other duties not listed above.
  
  

What We’re Looking For

• High School Diploma or G.E.D. equivalent.
• At least 2 years of experience in an automated Accounts Payable environment or related environment.
• Ability to work well under pressure and meet constant deadlines.
• Ability to communicate well with all levels of administrative and legal professionals.
• Excellent math aptitude.
• Proficient use of 10-key.
• Ability to type at least 40 wpm with a high degree of accuracy.
• Minimum one (1) day per week in office (Thursdays) subject to change due to Management policy or discretion.
  
  

Preferred

• Previous experience with personal computers (Windows) and related software packages, including
• Microsoft Excel, Word and Outlook.
• Experience in a law firm or other professional services firm
  
  

About Dorsey

Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17 hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey’s benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)

Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.

One Of Our Greatest Strengths Is a Friendly, Cooperative Culture That Values And Appreciates Each Individual. Dorsey Has Received External Recognition For Our Welcoming Workplace, Including

• Mansfield Certification Plus (Diversity Lab)
• Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
• 100% rating on the Corporate Equality Index (Human Rights Campaign)
• Gold Standard Certification (Women in Law Empowerment Forum)
• Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
  
  

Reasonable Accommodations

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

How To Apply

Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey & Whitney LLP participates in E-Verify.

The pay range for this position in Minnesota only is $23.15 to $29.97 per hour (if non-exempt).

This range represents Dorsey’s good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate’s experience, qualifications, skills and location and may fall outside of the range indicated.

Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

Office Location:

Minneapolis, MN