What are the responsibilities and job description for the Office Services Clerk position at Dorsey & Whitney?
Office Services Clerk (#3898)
We are seeking anOffice Services Clerkfor our Costa Mesa office to provide a range of administrative and office services support. If you excel in a professional environment and enjoy performing a variety of office tasks, then we would appreciate hearing from you. This is an in-office position and the work hours are 8 : 30 a.m. to 5 : 00 p.m., Monday through Friday.
In this role, you will :
Process daily mail; perform mail pickup and delivery at scheduled times. Maintain and supply the postage meter.
Maintain paper levels in copiers and printers daily.
Prepare legal records for electronic scanning, such as taping loose sheets, removing staples, and verifying consistent client information. Perform the scanning and quality control / validation process for legal documents.
Manage, track, and maintain the office and kitchen supplies. Ensure that all such inventories are regularly monitored, well organized and stocked.
Provide client services / receptionist coverage as needed, including back-up for breaks.
Set up and break down conference rooms, as needed.
Assist with outside deliveries, as needed.
Oversee the maintenance of office facilities to ensure professional appearance, including furniture repairs and general cleanliness of facility.
Acts as liaison for furniture and equipment maintenance, refurbishing and repairs.
Set up offices for new attorneys and desks for business professionals.
Prepare trial / mediation binders.
May be requested to perform other duties not listed above.
What we’re looking for :
High School diploma or G.E.D. equivalent.
Prior reception and / or general office experience.
Ability to communicate effectively with all levels of personnel.
Ability to work independently and as part of a team.
Good attention to detail.
Good judgment in solving problems.
Ability to ascend / descend a ladder to service the lights and / or access records files and supplies.
Physical strength and agility to permit full performance of the duties of the position, including bending, walking and lifting up to 30 pounds.
Preferred :
Prior mailroom experience and knowledge of office equipment such as photocopier, scanner etc.
Good knowledge of MS Office software applications.
About Dorsey :
Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17 hours / week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey’s benefit package includes : comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24 / 7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)
Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.
One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including :
Mansfield Certification Plus (Diversity Lab)
Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
100% rating on the Corporate Equality Index (Human Rights Campaign)
Gold Standard Certification (Women in Law Empowerment Forum)
Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations :
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.
How to Apply :
Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com / staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO / AAP / Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
The pay range for this position in California only is $21.25 to $27.00 per hour.
This range represents Dorsey’s good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate’s experience, qualifications, skills and location and may fall outside of the range indicated.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
LI-TC1
LI-Onsite
Office Location : Costa Mesa, CA
Salary : $21 - $27
