What are the responsibilities and job description for the Accounts Payable Specialist position at Dotty's?
The AP Specialist reports to the AP Supervisor and is responsible for the full AP cycle and customer service.
Job Requirements:
- At least 18 years of age
- At least 2 years of applicable work experience in Accounts Payable preferred
- At least 2 years of experience in accounting with an understanding of general ledger expense coding preferred
- Nice, friendly, and willing to work attitude
- Possess excellent organization and communication skills
- Ability to prioritize tasks and assignments
- Previous experience with Great Plains or other comparable ERP system
- Excellent computer skills and proficiency with a range of software
- Ability to sit and perform computer work for long periods of time
- Ability to lift up to 25 lbs. as needed
Job Responsibilities:
- Data entry of invoices into Great Plains
- Place all unapproved invoices on HOLD in Great Plains
- Follow up on all problem invoices; keeping an audit trail via Accounts payable email inbox and phone conversations, after 2 emails with no resolution, pick up phone and have a conversation with the vendor/business partner
- Preview edit batch and review for any key errors
- Code and key all credit memos into Great Plains, attach a copy of the original invoice and G/L account distribution
- Post batches in Great Plains
- Process and apply ACH Payments
- Review invoice processing policies and procedures for processing invoices through GP
- Review ACH Payment policies and procedures
- Review invoice coding process obtaining approvals for invoices
- Review scanning invoices into Kwiktags procedure
- Review reconciling vendor statement procedure
- Review journal entries process to correct coding errors
- Review check run procedure and attach checks to invoices, prepare checks for mailing
- Review Outlook training, routing invoices, follow up, signature set up etc.
- Properly coding invoices
- Review of the GL segments and the expense accounts
- Adding Use Tax to an invoice
- Respond to vendors within 24 hours
- Perform other duties as assigned
To Apply: Please visit Dottys.com
Job Type: Full-time
Pay: From $16.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $16
