Election Coordinator

This is a professional level position responsible for providing collaborative leadership to coordinate, enhance, and support operations and programming within the Office of Clerk and Recorder Elections Division. The Coordinator is a supervisory position that leads and oversees work related to election planning with the Colorado Department of State and local jurisdictions for the conduct of elections. Conducts year-round elections operations in compliance with State and Federal law, collaborates with the Elections team to prepare for upcoming election cycles, and assists with the administration of elections functions as assigned. Responsible for coordination of election workers. In the absence of management, assumes responsibility for front-line functions associated with voter services. This is a highly visible position requiring leadership, organizational, and communication skills.ESSENTIAL DUTIES AND RESPONSIBILITIES:  (The following examples are illustrative only and are not intended to be all inclusive.)

• Support the Deputy Director of Elections in administering elections in compliance with State and Federal law.
• Manage, implement, coordinate and oversee various election processes and operations, including, but not limited to, election worker (judge) recruitment, placement, scheduling, and compensation, coordination of certified ballot content for jurisdictions, candidate ballot access, candidate petitions, TABOR ballot measures, Intergovernmental Agreements, ballot certification, and ballot proofing. 
• Exercises direct supervision of staff, temporary employees, and election workers. 
• Assigns, directs, and supervises activities of assigned staff ensuring adherence to established policies, procedures, and standards; administers or makes recommendations for routine personnel matters affecting subordinates including recruiting, interviewing, hiring, training, assigning work, scheduling work hours, granting leave, appraising performance, disciplining, and submitting such records and reports as required by County policies and procedures.
• Provide training and technical assistance to assigned staff related to systems/applications and job functions of election judge coordination; Develop and present materials related to assigned programs.
• Provide voter registration support services including entering voter registration forms and other data entry, voter registration list maintenance and cleanup, assisting with Colorado voter registration requests, providing and interpreting complex voter registration data.
• Track financial expenditures and file reports; conduct billing for jurisdiction reimbursements.
• Create, revise, and maintain standard operating procedures to perform role specific functions and to support the team; participate in lessons learned and continuous improvement initiatives.
• Prepare and perform special projects of an administrative nature as assigned. Responsible for creating and implementing project priorities and timelines, developing and documenting procedures, and identifying resources necessary for project completion. 
• Review and revise communications, standard operating procedures, training materials, and other documentation as needed. 
• Assist in the oversight and training of election workers as directed.
• Reviews and makes recommendations regarding draft legislation affecting elections; Develops and implements procedures to accommodate legislative changes. 
• Implements quality assurance measures to ensure processes and procedures are tested to evaluate for potential improvement and accuracy. Participates in continuous improvement initiatives and projects as assigned. 
• Lives out the Vision, Mission, and Core Values of the Clerk and Recorder’s Office, maintaining a supportive environment conducive to teamwork.
• Performs other duties as assigned; works in any Clerk and Recorder division when necessary.

SUPERVISION RECEIVED:   Work is highly independent under the general guidance of a supervisor. Must know and understand when situations should be advanced to a higher level of authority.   
SUPERVISORY RESPONSIBILITIES: Exercises direct supervision, coaching, and training of staff, temporary employees, and election workers.
INDEPENDENT JUDGMENT:  Work is independent under the general guidance of a supervisor. Identify opportunities for process and/or productivity enhancements. Decisions are guided by governing statutes and rules, department/division policies under the direction of Deputy Director of Elections.EDUCATION and/or EXPERIENCE:   A Bachelor's Degree from an accredited college or university in Public Administration, Political Science, Business Management, Business Administration, or another relevant field preferred.

• Two years of management/supervision experience required; three years preferred
• Three years of related experience required; two years of experience in the conduct of Colorado elections preferred, or a combination of related education and experience.
• Ability to meet continuing education requirements set by the State, County, and the Clerk & Recorder’s Office.
• Ability to meet technical training requirements due to legislation.

An equivalent combination of related education, training, and experience that demonstrates the knowledge, skills, and ability to effectively perform the functions of this position may be considered.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge:  

• Advanced knowledge of relevant laws, regulations, policies, standards, and elections operations procedures including, but not limited to, Title 1, 22, 31,32 C.R.S, concerning Colorado Elections, School Board, Municipalities, and Special District Elections, Colorado Secretary of State Rules, Help America Vote Act 2002 (HAVA), Motor Voter Act 1994, and Uniformed Voters Absentee Voting Act 1986 (UOCAVA).
• Knowledge of principles and processes for providing customer and personnel services. 
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.
• Knowledge of Human Resource principles, County and Division policies and procedures.

Skills:  

• Excellent written and oral communication skills including ability and proficiency in training, quality and proficiency measures, and reports.
• Interpersonal skills to build repor with colleagues, partners, and vendors in alignment with department objectives and outcomes.
• Clear and effective presentation skills including ability and proficiency in training, quality and proficiency measures, and reports.
• Effective time management skills with a proven ability to identify and balance competing priorities and deliver quality results in a timely manner.
• Demonstrated high level of commitment to customer service.
• Must be able to communicate effectively in both oral and written form, as well as fluently speak, read, and write English.  
• Proficient skill level in Microsoft Office, Outlook, Word, Excel, and PowerPoint.
• Proficient math skills.

Abilities:  

• Ability to work independently and with others in an effective manner.
• Ability to use one’s knowledge effectively and readily in execution or in performance of duties.
• Ability to lead collaborative efforts to address defined program areas.
• Ability to establish and maintain effective working relationships with all levels of staff, community leaders, government representatives, and customers.
• Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to effectively utilize resources (reports, policies, experience, and job knowledge) to draw logical conclusions to problems.
• Ability to create, evaluate, and improve business processes.
• Ability to maintain confidential information.

CERTIFICATIONS, LICENSES, & REGISTRATIONS:

• Must possess a valid Colorado Driver’s License upon hire, with complying insurance. Review of motor vehicle record is required at time of hire and periodically throughout employment.
• US citizenship required.
• Registered Voter of Colorado.
• Must pass state and/or national criminal background check annually.
• Must pass fingerprinting test.
• Must pass and maintain Criminal Justice Information System testing and certification.
• Sworn as an agent of the Douglas County Clerk and Recorder’s Office to discharge duties conveyed by CRS 1-1-110.
• Must obtain Secretary of State Election Certification within 1 year from date of hire and maintain certification.

For more information on job functions, requirements and to apply please visit: https://douglasco.csod.com/ux/ats/careersite/5/home/requisition/2748?c=douglasco

Douglas County offers an excellent comprehensive benefit package including but not limited to: Medical/Dental/Vision. 
For a more detailed overview please view the full Employee Benefit Guide.

Salary : $62,092 - $93,138