What are the responsibilities and job description for the Procurement & Sourcing Coordinator position at Douglas County School District?
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Job Posting Title
Procurement & Sourcing Coordinator
Job Description
Plays a key role in executing procurement activities for Douglas County School District, ensuring the strategic acquisition of goods and services while maintaining compliance with public sector regulations. This role blends elements of purchasing and strategic sourcing, including managing RFx processes, negotiating contracts, maintaining supplier relationships, and driving cost-effective procurement strategies. Requires a balance of tactical purchasing functions and strategic supplier management, supporting operational efficiency and fiscal responsibility within the district.
Minimum Education Or Formal Training
Position Specific Information (if Applicable):
Serve as a liaison between suppliers and district departments to streamline purchasing and sourcing processes.
Research and resolve discrepancies related to supplier orders, pricing, and deliveries.
Maintain supplier relationships, ensuring compliance with service level agreements and quality expectations.
Work with finance, legal, and operations teams to align procurement with district objectives.
Process purchase requests, ensuring timely and compliant acquisition of goods and services.
Negotiate and execute contracts, ensuring terms align with district policies, legal standards, and budget objectives.
Support budgeting and procurement planning efforts to ensure financial efficiency.
Facilitate supplier evaluations and selections, coordinating with stakeholders to ensure cost-effective and high-quality solutions.
Monitor supplier spend and purchasing trends to identify cost-saving opportunities.
Perform other related duties as assigned or requested.
Draft, distribute, and oversee RFx documents (RFPs, RFIs, RFQs) to ensure fair and competitive procurement.
Assist in contract administration and documentation retention.
Work Experience
Four (4) to five (5) years experience in procurement, purchasing, or strategic sourcing | Not Required
Certifications
Education:
Bachelor's Degree
Skills
Ability to adapt to changing priorities and maintain focus in a fast-paced, deadline-driven environment, Ability to manage multiple procurement projects and deadlines, Ability to use general office equipment, Analytical skills to review supplier bids and assess cost-benefit scenarios, Clear and effective written and verbal communication skills for reports, correspondence, and presentations, Excellent interpersonal skills for collaboration with internal teams and external suppliers, Familiarity with RFx processes, contract negotiation, and supplier management, Legal and Regulatory Knowledge: Understanding of procurement laws and regulations relevant to public sector and educational institutions to ensure all RFx activities comply with statutory requirements., Proficiency in Microsoft Office, Google Suite, and procurement systems like Workday, Proficiency in procurement software and tools, as well as standard office applications, Proficient with ERP systems, and knowledge with best practices in public sector purchasing, Strong negotiation and contract management skills, Strong project management skills to track timelines and prioritize tasks effectively
Position Type
Regular
Primary Location:
West Support Center
One Year Only (Yes Or No)
No
Scheduled Hours Per Week
40
Fte
1.00
Approx Scheduled Days Per Year
260 Work Days
$60,468.51 USD Annual
Maximum Hire Rate
$75,585.65 USD Annual
Full Salary Range
$60,468.51 USD - $90,702.79 USD Annual
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options. There is also a voluntary 403(b) savings plan with up to 4% District match for up to 5 years from date of hire.
Time Off Plans
This position is eligible for paid off-track, sick and personal time.
This position will be open until filled, but will not be open past:
July 2, 2025
REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!
Job Posting Title
Procurement & Sourcing Coordinator
Job Description
Plays a key role in executing procurement activities for Douglas County School District, ensuring the strategic acquisition of goods and services while maintaining compliance with public sector regulations. This role blends elements of purchasing and strategic sourcing, including managing RFx processes, negotiating contracts, maintaining supplier relationships, and driving cost-effective procurement strategies. Requires a balance of tactical purchasing functions and strategic supplier management, supporting operational efficiency and fiscal responsibility within the district.
Minimum Education Or Formal Training
- Bachelor’s degree in Business, Supply Chain Management, Procurement, or a related field. Equivalent work experience will be considered.
- Four (4) to five (5) years experience in procurement, purchasing, or strategic sourcing.
- Familiarity with RFx processes, contract negotiation, and supplier management.
- Proficient with ERP systems, and knowledge with best practices in public sector purchasing.
- Mostly clean and comfortable
- Occasional lifting five (5) to ten (10) pounds
- Frequent sitting
- Occasional bending, squatting, or standing
Position Specific Information (if Applicable):
Serve as a liaison between suppliers and district departments to streamline purchasing and sourcing processes.
Research and resolve discrepancies related to supplier orders, pricing, and deliveries.
Maintain supplier relationships, ensuring compliance with service level agreements and quality expectations.
Work with finance, legal, and operations teams to align procurement with district objectives.
Process purchase requests, ensuring timely and compliant acquisition of goods and services.
Negotiate and execute contracts, ensuring terms align with district policies, legal standards, and budget objectives.
Support budgeting and procurement planning efforts to ensure financial efficiency.
Facilitate supplier evaluations and selections, coordinating with stakeholders to ensure cost-effective and high-quality solutions.
Monitor supplier spend and purchasing trends to identify cost-saving opportunities.
Perform other related duties as assigned or requested.
Draft, distribute, and oversee RFx documents (RFPs, RFIs, RFQs) to ensure fair and competitive procurement.
Assist in contract administration and documentation retention.
Work Experience
Four (4) to five (5) years experience in procurement, purchasing, or strategic sourcing | Not Required
Certifications
Education:
Bachelor's Degree
Skills
Ability to adapt to changing priorities and maintain focus in a fast-paced, deadline-driven environment, Ability to manage multiple procurement projects and deadlines, Ability to use general office equipment, Analytical skills to review supplier bids and assess cost-benefit scenarios, Clear and effective written and verbal communication skills for reports, correspondence, and presentations, Excellent interpersonal skills for collaboration with internal teams and external suppliers, Familiarity with RFx processes, contract negotiation, and supplier management, Legal and Regulatory Knowledge: Understanding of procurement laws and regulations relevant to public sector and educational institutions to ensure all RFx activities comply with statutory requirements., Proficiency in Microsoft Office, Google Suite, and procurement systems like Workday, Proficiency in procurement software and tools, as well as standard office applications, Proficient with ERP systems, and knowledge with best practices in public sector purchasing, Strong negotiation and contract management skills, Strong project management skills to track timelines and prioritize tasks effectively
Position Type
Regular
Primary Location:
West Support Center
One Year Only (Yes Or No)
No
Scheduled Hours Per Week
40
Fte
1.00
Approx Scheduled Days Per Year
260 Work Days
- (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)
$60,468.51 USD Annual
Maximum Hire Rate
$75,585.65 USD Annual
Full Salary Range
$60,468.51 USD - $90,702.79 USD Annual
- All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options. There is also a voluntary 403(b) savings plan with up to 4% District match for up to 5 years from date of hire.
Time Off Plans
This position is eligible for paid off-track, sick and personal time.
This position will be open until filled, but will not be open past:
July 2, 2025
Salary : $60,469 - $90,703
