Legal Assistant (District Attorney's Office)

Legal Assistant (District Attorney's Office)

Employment Type: 0 - Full-time Regular
Pay Range: $47,482.00 - 71,224.00
Location: Castle Rock, CO
Overtime Exempt: N
Elected Office / Department: DISTRICT ATTORNEY

Performs a variety of moderately complex legal clerical duties in support of the prosecution function of the Office of the District Attorney.

Generally, the hiring range is $47,482-$59,353 annually. Qualifications, education and experience as it relates to the position will be taken into consideration when determining hiring salary.

Douglas County offers an excellent comprehensive benefit package including but not limited to: Medical/Dental/Vision/Retirement. For a more detailed overview please view the full Employee Benefit Guide.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following examples are illustrative only and are not intended to be all inclusive.)

Prepares and maintains digital and paper case files, for use by an attorney or paralegal for presentation in court; prepares a variety of moderately complex though standard legal forms utilizing previously prescribed, clearly identified data, e.g. case filings, writs, motions, briefs, petitions, opinions and appeals, some of which require a limited level of compilation and structural word-processing formatting; reviews files and procures necessary supporting documents or reports, monitors appropriate court dockets to insure timely completion of affected case files and enters dates and status changes in applicable databases; produces subpoenas, writs, and other requests in a timely manner; downloads, processes and produces discovery, makes copies of supporting documents and media upon request.

Performs administrative duties in support of the office, e.g. types standard form correspondence or edits and finalizes correspondence from rough draft. Pulls case files, locates digital files and documents and distributes to applicable attorneys and paralegals to assist in the preparation for hearings. May perform redaction and editing of documents and media for presentation in court. Produces and compiles discovery files, scans, reviews for quality and classifies digital documents and information. Responsible for updating and maintaining electronic and existing paper files and information in all corresponding data bases, paper files and digital locations including the ACTION, e-Discovery, Criminal e-Filing and archiving programs.

Gauges workflow of assignments to ensure the quality of timeliness of the work product. Receives and responds to telephone calls/visitors applicable to the unit; provides routine factual/system procedural information relevant to level of authority; makes referrals and routes calls or takes messages as necessary. Receives and distributes unit mail to assigned Deputy District Attorneys. Provides coverage for other support staff as office needs dictate, including administrative, paralegal and reception areas. Performs tasks as assigned in support of case preparation, special administrative projects, research and statistical compilation.

SUPERVISION RECEIVED: This position is supervised by the Office Manager and Lead Legal Assistant (Supervising Legal Assistant). Assignments result from the flow of work and require a variety of operations for completion (assistance is available in problematic situations).

SUPERVISORY RESPONSIBILITIES: No supervision is exercised.

COMPLEXITY/RESPONSIBILITY: Assignments are standardized and characterized by a multitude of operations. Some analysis of facts is required to determine a course of action (assistance is available in problematic situations). Errors may result in inaccuracies in reports or records that may take time to trace and make corrections and/or result in the dissemination of inaccurate or incomplete information. Ability to recognize and adhere to policies regarding dissemination of public and confidential information.

SCOPE OF INTERPERSONAL CONTACTS: Contacts are fellow workers, attorneys, court officials, other law enforcement and related agencies' personnel and the general public and involve the giving and receiving of factual/system procedural information.

MINIMUM QUALIFICATIONS:

EDUCATION and/or EXPERIENCE:

• High school graduation or GED equivalent
• A minimum of one (1) year of experience providing clerical support in a legal environment
• Proficient in typing at a fast and efficient pace
• A combination of education and experience may be considered.

KNOWLEDGE, SKILLS AND ABILITIES:

• Considerable knowledge of standard legal/court procedures and legal terminology and forms applicable to the assignment.
• Working knowledge of general office procedures and practices.
• Knowledge of spelling, punctuation and grammar.
• Ability to plan, organize, and prioritize aspects of work to comply with statutorily mandated deadlines.
• Ability to perform standard mathematical calculations.
• Ability to follow semi-complex oral and written instructions.
• Ability to operate standard office equipment, e.g. personal computer, fax, copier, scanner.
• Ability to establish and maintain effective working relationships with superiors, fellow workers, attorneys, court officials, other law enforcement and related agencies' personnel and the general public; ability to communicate effectively with same.

CERTIFICATIONS, LICENSES, & REGISTRATIONS:

• Must possess a valid Colorado Driver’s License upon hire, with complying insurance. Review of motor vehicle record is required at time of hire and periodically throughout employment.
• This position requires successful completion of a criminal background check including fingerprinting through a national database.

WORK ENVIRONMENT:

Physical Work Environment: Work is generally performed in a typical office environment.

Physical Demands: While the employee may occasionally need to stand and walk, the role is primarily sedentary with significant computer use so must be able to tolerate sitting at a desk for long periods. The employee will be required to engage in speaking and listening and involves in-person interactions with coworkers and business partners. Specific vision requirements for this role include the ability to adjust focus.

Material and Equipment Directly Used: Computer, iPad or similar device, fax/scanner/copy machine, desk phone, smart phone, and similar equipment.

ADDITIONAL INFORMATION:

Closing Date: 4/18/2025 5:59PM MST. Review of applications will begin immediately and continue until a suitable candidate is selected.

The job details outlined in this posting may represent a modified summary of the full job description. For a full copy of the job description CLICK HERE to view our job classifications.

In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions. This may mean being available to perform additional duties and hours beyond what is normally required. In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.