Full Time Grant Manager - Phoenix School of Roseburg

Full-Time Grant Manager - Phoenix School of Roseburg

The Grant Manager position supports the Administrative Team by conducting a broad range of tasks. Our organization manages many funding sources, each requiring separate monitoring and reporting. This position will support our school mission by facilitating program activities, monitoring budgets, and reporting to internal and external partners. This is an ideal opportunity for a motivated individual seeking a rewarding career in a high performing organization.

Responsibilities include regular contact with staff, students, and the public which must be conducted with the utmost discretion and professionalism. This position requires high standards for their work products, demonstrated clerical skills, and a keen sense of time management to keep grants on track and well-coordinated. This position will be supervised by the Executive Director and will work alongside the Business Manager and School Principal.

Opening: Full-Time Salaried. Annual contract July 1 through June 30—215 contract days per year (2024-25 contract will be prorated based on start date).
Application Period: Open until filled. Applications will be reviewed as they are received.
Assignment: 40 hours per week, scheduled between the hours of 7:30am and 4:00pm, Monday through Friday
Salary: $27.87 - $37.93 per hour, depending upon experience.

Position Requirements:

• A bachelor’s degree or higher is preferred.
• Experience working in an educational and/or nonprofit work setting is required.
• A minimum of 2-3 years of experience in program development, grant management, or project coordination is preferred.
• Candidates must demonstrate experience in collecting, analyzing, and interpreting data.
• Proficiency in using grant reporting platforms is required.
• Experience in managing multiple, complex projects, particularly in educational or nonprofit settings, and familiarity with compliance regulations for state and federal reporting is essential.
• Developed project management skills, including the ability to set goals, manage timelines, and coordinate diverse teams, is highly desired.
• Experience in the interpretation of complex rules, procedures, and/or requirements
• Ability to maintain confidentiality in performing all assigned tasks
• Must be self-motivated, punctual, reliable, organized, and flexible
• Must have excellent oral and written communication skills
• U.S. citizen, national or lawful permanent resident
• Ability to successfully pass a drug test (random or otherwise)
• Must successfully pass a criminal background check

Duties & Responsibilities:

• Provides oversight and full lifecycle management of incoming grants. This includes seeking and applying for new grants, milestone tracking/payments, reconciliations, budget planning and audit readiness.
• Attend Grant Committee Meetings
• Provides input into the ongoing enhancement of grant processes to ensure compliance with Phoenix’s policies, utilizing industry insights and benchmarking data.
• Creates reports for grants tracking including status reports, metrics and dashboards.
• Works with the finance department to develop and track budgets; participate in annual budget and forecasts.
• Support internal teams with grants, programs, and activities to establish goals, guide actions, and evaluate outcomes.
• Provide technical assistance to internal staff as well as district partners regarding grant data and reporting.
• Responsible for meeting deadlines, anticipate needs, prioritize multiple tasks, follow through, and work independently without supervision while handling frequent interruptions and rapidly shifting priorities
• Demonstrate ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
• Other duties as assigned.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions, duties, and responsibilities of this job.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is:

• Regularly required, in an 8-hour day, to sit for 3-8 hours; stand/walk/move around for 1-4 hours; drive 1-3 hours.
• Regularly required to talk and hear.
• Regularly required to use hands to finger, handle or feel objects, tools or controls.
• Regularly lift, move or carry up to 25 pounds; occasionally lift, move or carry up to 50 pounds.
• Frequently required to stand or walk (occasionally on an uneven surface), reach with hands and arms, stoop and/or bend.

While performing the duties of the position, the employee works with standard office and/or instructional equipment with moving mechanical parts.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment could be low to moderate. The employee’s work is most frequently indoors, but occasionally requires going outdoors in the weather to pass from building to building.


NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. Phoenix School of Roseburg may add to, modify, or delete any aspect of this (or the position) at any time as it deems advisable.

Questions about the position?
Contact Christie Wuerst, HR & Payroll Manager, at (541) 673-3036 x1122, cwuerst@roseburgphoenix.com

Application Process:
Begin the application process by clicking the “Apply” button in the upper right of this announcement. (If you are not viewing this via Applicant Tracking (Applitrack), click HERE.