Real Estate Listing and Marketing Coordinator

Job Title: Real Estate Listing Coordinator and Executive Assistant

Location: Los Angeles, CA (in person: office and on-site)

Position Type: Full-Time

Schedule: Monday–Friday, 9am–6pm (occasional evenings or weekends required)

Compensation: Competitive, based on experience

Benefits: 401(k) matching, health and dental insurance, paid time off (waiting period may apply)

Company Overview:

Join a dynamic, top-producing real estate team based in Beverly Hills, CA, specializing in high-end residential properties. We are seeking a licensed, detail-oriented and experienced Listing Coordinator and Executive Assistant to manage a portfolio of listings and support the lead agent in various duties, including scheduling, prospecting, marketing projects. The ideal candidate is hard-working, professional, polite, thrives in a fast-paced environment, and enjoys working with a variety of clients and properties. Due to the ever-changing nature of the real-estate industry, the role requires someone who is able to quickly adapt to changing schedules and priorities, while also anticipating the needs of the lead agent and our clients. Real estate experience and CA real estate license required; proficiency with real estate contracts highly preferred.

Key Responsibilities:

Listing Coordination:

• Prepare listing agreements and related documents
• Maintain accurate records and reports for all listings
• Coordinate with sellers and vendors to prepare homes for sale and manage the escrow process
• Schedule and attend property photo/video shoots and inspections
• Write engaging property descriptions
• Update and manage listings on MLS and other real estate platforms
• Assist with scheduling and attending showings and open houses
• Create marketing materials such as property websites, postcards, flyers, and email blasts
• Provide weekly updates to sellers on listing activity and marketing efforts

Administrative Duties:

• Coordinate schedules and confirm appointments for the lead agent
• Maintain and update CRM and Google Drive
• Assist with planning and organizing client events and gifts
• Develop weekly and monthly content (blogs, newsletters, social media posts)
• Design listing presentations, invitations, and special projects as needed
• Run occasional errands as needed

Requirements:

• Active CA real estate license 
• Minimum 1 year of experience in residential real estate
• Exceptional customer service skills
• Proficiency in Microsoft Office, Mailchimp, MLS, and Google Docs
• Strong writing and design skills for marketing content
• Excellent organizational skills and attention to detail
• Proficiency in InDesign or Canva is a plus
• Ability to manage multiple tasks in a fast-paced environment
• Flexibility for occasional evening or weekend appointments
• Reliable transportation for attending property-related appointments
• Social media, digital marketing, SEO skills are a huge plus