Millwork Assistant Project Manager

We’re hiring an Assistant Project Manager for our Millwork Shop. The APM  supports the Millwork Project Manager with project coordination and correspondence, vendor coordination and correspondence, contract data entry, document tracking, cost progress reporting, and pre-billing reporting.  The Millwork Assistant Project Manager is responsible for closing loose ends, completing tasks, and confirming line-item status of bespoke casework, millwork, doors, and furniture fabricated by the Dowbuilt Woodshop.  The Millwork Assistant Project Manager should also be capable of running small projects autonomously with Project Manager oversight.

WHAT YOU’LL DO

Project Coordination Functions

• Maintaining timely and effective communication with team, field, client, owner’s rep, design partner, etc.
• Having a proactive, flexible, and responsive attitude when faced with partial blueprints, design developments, challenges, opportunities, and changes.
• Maintain, track, and deliver project documentation such as submittals, RFIs, and additional correspondence logs to ensure proper approvals.
• Maintain a project review dashboard to support timely, consistent, and thorough communication to the client and project team related to budget and schedule expectations.
• Coordinate team site visits during pre-production planning and installation as required.
• Review shop drawings for accuracy, changes, additions, constructability, and alignment with overall project goals.

Estimating/Pricing

• Provide ROM estimates and scope divergence narratives to build teams to confirm scope of work.
• Identifying, qualifying, and managing subcontractors including RFPs, bid management, contracts, scope of work, build work completion, payment, evaluation, safety compliance, retainage, and close-out.
• Track and capture all changes in scope on an ongoing basis to be incorporated into the shop contracts.
• Draft change orders when required to capture additional cost due to changes in scope, materials, finishes, or other items in the contract.
• Enter change orders into accounting software to maintain an updated WIP.
• Reconcile credit card purchases and track receipts and expenses against monthly statements.

Scheduling

• Maintain project schedules in collaboration with Millwork Production Coordinator and Millwork Project Manager. 
• Work with Millwork Production Coordinator and Millwork Project Manager to establish vendor schedules and coordinate vendor scope including control documents and sample development.
• Keep Millwork Shop Manager current on project approvals including minimum 3-week look ahead.
• Assist engineering and layout teams with task prioritization based on established deliverables.

Financial Performance

• Review the progress of each project on a routine basis with the Millwork Project Manager.
• Run labor and cost reports through accounting software to track progress, analyze job performance, and evaluate efficiency.
• Proactively communicate with Millwork Project Manager if material costs escalate and change orders are required.
• Contribute to billing projections by running work in progress / committed items reports, and tracking cost / scope variations.

Team/Culture

• Lead by example with discipline and work ethic that contributes to a strong, collaborative, “we’re all in this together” energy that builds a positive and motivating workplace.
• Participating in company growth, community engagement and cultivating milestones in-keeping with company strategic objectives

TRAVEL:  Some local and out of state travel may be required in this role. Less than 10% of the time.

WHAT YOU NEED TO SUCCEED

To be successful as a millwork APM in our shop, you’ll need:

• Bachelor's degree in architecture, construction management, or related field, or equivalent education and professional experience.
• At least 3 years of experience as a project coordinator or APM, preferably within the construction, design or architecture fields.
• Valid driver’s license and clean driving record. Must have reliable, personal transportation to get to/from work safely and on time.  Occasional use of company vehicle may be required for installs, etc.
• Must be able to communicate clearly and effectively with a wide variety of people in written, verbal, and graphic formats
• Working knowledge of MS Office Suite
• Proficiency with Adobe Acrobat/Bluebeam Revu
• Respect, honesty and collaborative approach with team, vendors, partners and clients
• Able to adapt quickly and effectively to changing circumstances
• Be a team player and foster a positive and constructive attitude environment onsite
• Motivated, dependable and trustworthy
• Ability to follow instructions, take notes and perform work as designated
• Ability to be an active listener, ask for help and suggest solutions
• Ability to manage stress and maintain composure in challenging situations
• Strive to continually learn and develop new skills and capabilities
• Demonstrate discretion and treat all proprietary company information as strictly confidential outside (and in some cases inside) the company
• Valid driver’s license and transportation to get to work safely and on-time. Occasional driving of a company vehicle may be required.
• U.S. work authorization

WHAT WE OFFER

We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:

• Competitive pay commensurate with skills and experience
• 100% paid medical, dental, vision, and $50,000 in basic life insurance for full-time employees (30% coverage for dependents), first of the month following DOH
• 401(k) retirement savings plan with employer profit sharing contribution
• 8 paid holidays each year, no waiting period
• 15 days/120 hours of Paid Time-Off (PTO) annually, with an additional 8 hours per year until reaching 192 hours/24 days at year 15.
• Annual Discretionary bonus
• Mentorship and career development opportunities
• Opportunities to build for Dowbuilt in other regions, if desired

The compensation range for this position is $72,000 - $95,000 annually.

WHO WE ARE

Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service—all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest, Architectural Record, and Dwell.

The Dowbuilt culture is one of care—care for our employees, clients, and the talented craftspeople we partner with—resulting in care for the incredible designs we bring to life.

HOW YOU'LL GROW

We’re committed to investing in our team members’ ongoing professional development. At Dowbuilt, we want everyone to have equal opportunity to play to their strengths, fill gaps in knowledge, and grow professionally. We believe that effective career development requires two-way, open communication between employee and manager. Expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Find out where your career will take you at Dowbuilt.

Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Salary : $50,000 - $72,000