Administrative Assistant (Civil and Water Engineering Consulting firm)

For over 60 years, DOWL has thrived as a highly reputable, professional services consulting firm, recognizing that the foundation of our past, present, and our future is our people. DOWL’s foundation is built upon four core values: Inclusion, Integrity, Innovation, and Inspiration. These values are rooted in everything we do. As a valued partner on our team, you will be one of the People Who Make It Happen! 

Join a dynamic and respected professional services firm specializing in civil engineering and water resources projects. We are seeking a highly organized and proactive Administrative Assistant to support our team with front desk reception, document production, and essential administrative tasks. In this key role, you will be instrumental in ensuring smooth day-to-day operations, assisting technical staff, and contributing to high-profile engineering projects that make a lasting impact on our communities.  You will be the warm greeting people will meet as they step into the Reno office!

What You’ll Do: 

• Provide polished word processing support for letters, reports, and technical documents.
• Welcome and direct visitors in a professional, friendly manner.
• Manage conference room and vehicle reservations and assist with meeting setups, refreshments, and materials.
• Perform accurate data entry and maintain organized project mailing lists.
• Support proposal preparation, public involvement activities, and marketing initiatives.
• Handle printing, binding, proofreading, and production of high-quality documents.
• Keep track of deadlines and assist various departments as needed.
• Manage office supplies.

What We’re Looking For: 

• 2 years of administrative experience, preferably in a professional services or engineering environment
• Strong attention to detail, organizational skills, and ability to juggle multiple priorities.
• Excellent communication skills and a collaborative, can-do attitude
• Proficiency with Microsoft Office Suite and familiarity with document formatting and production
• A commitment to delivering high-quality work in a fast-paced, deadline-driven environment.

Qualifications

To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential /functions. 

Education and/or Experience 

Two years related experience and/or training.

Certifications, Licenses, Registrations

Must have a valid driver’s license and a good driving record.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to create and interpret graphs/charts.

Job Knowledge, Skills, and Abilities

• Requires sufficient English skills to compose correspondence, proofread documents, and effectively communicate with supervisors, other technicians, and clients. 
• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables. 
• Working knowledge of Internet/email; Microsoft Word and Excel; and type 65 wpm. 

Accuracy, efficiency, and timeliness are essential. Strong knowledge of office equipment such as fax machines and copiers. Ability to prioritize special projects and daily workload to ensure that all work is completed in a timely and efficient manner.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand; walk and use hands to finger, handle, type, or feel. The employee must infrequently lift and/or move up to 40 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate.

Geographic location is taken into consideration for compensation.

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)