What are the responsibilities and job description for the Executive Assistant position at Down East Protection Systems?
2006 N. Queen St. Kinston NC 28501
Ph: 252-939-9500 / Email: hr@depsnet.com
Job Title: Executive Assistant
Reports to: Integrator
About Us: At DEPS, we are a high-performing, values-driven organization that operates using the Entrepreneurial Operating System (EOS). Our mission is to provide peace of mind by protecting people and property with competence and compassion, and we’re looking for someone to help us stay aligned, organized, and accountable.
Job Summary: The Executive Assistant will play a critical role in supporting our Visionary and Integrator as well as other individuals on our leadership team. This individual will ensure our weekly L10 meetings are well-documented and prepared for with a proactive approach, while also gathering and maintaining data for the company scorecard across all departments. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational skills, and is a proactive problem solver.
Key Responsibilities:
- L10 Meeting Management:
- Attend weekly L10 meetings, take detailed notes, and ensure all to-dos, issues, and follow-ups are accurately captured.
- Distribute any meeting notes promptly and follow up to ensure accountability.
- Ensure meetings are prepared for and all scorecard data is entered.
- Provide weekly measurable reports to the leadership team in a timely and accurate manner for review prior to the L10 meetings.
- Scorecard Data Management:
- Gather and enter weekly scorecard data into NinetyIO.
- Verify the accuracy and completeness of metrics before presenting to the leadership team.
- Assist in identifying trends, gaps, or areas requiring attention based on scorecard data.
- Administrative Support:
- Provide daily administrative support to the leadership team, including managing schedules, emails, and calendars.
- Coordinate follow-ups for to-dos and rocks across the organization.
- Assist in preparing reports, presentations, and other essential materials as needed.
- Systems and Process Support:
- Maintain organized records of meeting notes, scorecards, and other critical documents in company systems.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Coordinator, or similar role.
- Familiarity with EOS (Entrepreneurial Operating System) principles and terminology (L10, Scorecard, Rocks, etc.) preferred.
- Exceptional organizational, time-management, and communication skills.
- Strong attention to detail with the ability to manage multiple priorities.
- Proficiency in using a computer, Microsoft Office Suite, Google Workspace, and project management tools.
- Must align with our core values of Competence, Compassion, Attitude, Accountability, Respect, Reliability, Enthusiasm and Excellence.
- Ability to work independently and maintain confidentiality.
Why Join DEPS?
- Be part of a dynamic team dedicated to living out our core values: Competence, Compassion, Attitude, Accountability, Respect, Reliability, Enthusiasm and Excellence
- Gain exposure to EOS in action and play a critical role in helping us hit our goals.
- Opportunities for personal and professional growth in a supportive environment.
- Competitive compensation and benefits package.
How to Apply: If you are a highly organized individual who thrives in a fast-paced environment and loves helping teams operate at their best, we’d love to hear from you! Please submit your resume and a quick note explaining why you’re the perfect fit for this role.
Our company is a registered participant in E-Verify.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Kinston, NC 28501 (Preferred)
Ability to Relocate:
- Kinston, NC 28501: Relocate before starting work (Preferred)
Work Location: In person
