What are the responsibilities and job description for the Shipping and Logistics Coordinator position at Doyle?
About Doyle:
Founded in 1962, Doyle is one of the world’s foremost auctioneers and appraisers of Fine Art, Jewelry, Furniture, Decorations and other categories. Headquartered in New York City with regional offices across the country, Doyle auctions attract a global base of buyers and consignors. Doyle has built a reputation for achieving outstanding prices at auction, and our focus on individual attention to our clients remains paramount.
About the Position:
Doyle Auctioneers & Appraisers is seeking a full-time Shipping & Logistics Coordinator to join our team in New York. The ideal candidate is self-motivated and wishes to work in a fast-paced, exciting industry. The role requires excellent organizational and communication skills. Full-time, in-house position. Competitive compensation and comprehensive benefits package.
Responsibilities:
- Schedule collections, deliveries and transfers of property using Doyle owned vehicles, including trucks, vans and cars
- Oversee deliveries to company locations such as the 87th St gallery, Bronx warehouse, regional offices, and Doyle owned subsidiary, Hayloft Auctions
- Organize third party shipping for inbound property when necessary
- Manage shipping-related client appointment scheduling in collaboration with business getters via Outlook and Airtable
- Prepare collection paperwork, property labels, COIs and indemnity documents for incoming shipments as needed
- Enter shipping costs into Go Auction where applicable
- Maintain company logistics calendars in Outlook and Go Auction
- Working alongside Inventory Manager, coordinate the installation and deinstallation of exhibitions and auctions
- In collaboration with other Operations department staff, strategize auction, exhibition and logistics calendar and processes to improve efficiency
- Alongside Operations Manager, Marketing and Regional Advisors organize and execute regional touring schedule for highlights from upcoming auctions
- Receive and organize incoming and outgoing trucking paperwork for recording keeping purposes
- Foster a collaborative and accountable team culture
Skills and Qualifications:
- Bachelor’s degree
- 2 years of experience in shipping and/or logistics, preferably in an art/antiques-related setting
- Experience in the auction industry or a similarly fast paced environment preferred
- Strong familiarity and experience with inventory management software, systems and processes
- General knowledge of art handling best practices
- Knowledge of safety and regulatory compliance related to shipping and logistics Excellent problem-solving and analytical skills, with attention to detail and strong visual memory
- Strong organizational and multitasking abilities, capable of managing shifting priorities
- Effective communication and interpersonal skills to collaborate with cross-functional teams
If you feel you meet the qualifications for this position, we invite you to apply by submitting your resume, cover letter, and any other relevant documents. Please note that only shortlisted candidates will be contacted for further evaluation. We are an equal opportunity employer and value diversity in our workforce. We encourage applications from individuals of all backgrounds and experiences.
Salary : $22 - $25
