What are the responsibilities and job description for the Administrative Coordinator position at Dreamstyle Remodeling?
Overview
Dreamstyle Remodeling is a premier provider of home remodeling services, with an impressive history spanning nearly four decades. We are seeking an experienced and dedicated Branch Administrator
The Administrative Coordinator will manage supplies, correspondence, and filing, update records, assist with reports, process agreements and payments, support staff with scheduling and events, track jobs, oversee operations, and greet visitors while fostering a positive workplace.
Responsibilities
- Manage office supplies within budget, handle correspondence (mail, email, inbound calls), and maintain secure, accessible filing systems.
- Collect and analyze data, update records and databases, and prepare reports and presentations for Branch Administrator oversight.
- Process sales agreements and contracts, facilitate interdepartmental communication, support management and staff with scheduling, agendas, and event logistics (e.g., hotels, catering).
- Participate in backlog reviews, track job statuses, coordinate with teams on projects (e.g., HOA, permits), log CRM interactions, conduct welcome calls, manage follow-ups, and process payments.
- Coordinate measurements and installations, oversee daily operations (supplies, equipment, vendors), and ensure smooth workflows under Branch Administrator guidance.
- Greet visitors, handle incoming communications, conduct welcome calls, and promote a positive, collaborative workplace culture.
- Assist with financial tasks, including setting up AR records, managing consumer financing, checking mail, collaborating with the licensing department, and supporting permitting processes.
Qualifications
- Must have current proficiency in Microsoft Office
- Minimum of 1 year of experience in a project coordinator or similar role.
- Strong organizational skills to manage filing systems, office supplies, and project documentation in support of office administration.
- Salesforce experience is a plus.
- Proficiency in data collection, record-keeping, and CRM systems for accurate tracking and reporting to aid compliance with company policies.
- Excellent communication skills for managing correspondence, team updates, and customer/vendor interactions, fostering a positive and coordinated workplace.
- Detail-oriented with the ability to ensure accurate project scoping and adherence to established procedures.
What We Ofer
- $25-$26/ HR
- Medical, dental, vision insurance
- Paid vacations & PTO
- Opportunities for growth and advancement
- 401(k) plan
Schedule
- Full-time
- Monday- Friday
- 8:00am - 5:00pm
Posted Min Pay Rate
USD $25.00/Hr.Posted Max Pay Rate
USD $26.00/Hr.Salary : $25 - $26
