Finance Specialist

Full-time regular nonexempt employee at 36 hours/week.

Finance Specialist:

• Provides service with integrity, respect, empathy, and

confidentiality to program participants, staff, and donors.

• Supports a safe and structured environment for all staff and

youth.

• Performs general bookkeeping and accounting functions.
• Up to 60% virtual, 40% in person office

Overall Finance Responsibilities:

• Maintain accurate, complete, and timely financial records.
• Perform finance duties and bookkeeping for DreamTree Project and Ziggy’s.
• Keep electronic files for a/p, a/r, je’s, cash receipts, voided checks, bank recs,

bank statements.

• Serve as a liaison with staff and vendors on general finance and payroll

requests.

• Participate in the annual audit process and any funder monitoring requests

throughout the year.

• Participate in the finance research as the Finance Director completes the

month end process.

• Enter donations received in the donor database.
• Process biweekly payroll per the Payroll Checklist.
• Attend meetings as scheduled, including but not limited to the weekly staff

meeting, weekly supervision, and monthly reflective supervision.

• Other duties as assigned.

Accounts Receivable Responsibilities:

• Audit petty cash.
• Prepare deposits and post cash receipts.
• Process rent rolls and invoice tenant/client rents.
• Invoice miscellaneous tenant rents and other incidental charges.
• Responsible for meeting with the Finance Director on monthly and quarterly

reporting needs for funders.

• Responsible for managing the aged accounts receivable and following up on

unpaid invoices.
Accounts Payable Responsibilities:

• Process accounts payable invoices by date stamping, verifying coding and

entering into the accounting system.

• Coordinate electronic approval process of all accounts payable invoices

weekly

• Responsible for the bill allocation spreadsheet and for scheduling

departmental spending allocation meetings.

• Prepare check runs and process manual and voided checks in the system.
• Prepare on-line payments and ACH’s
• Coordinating new vendor setup and enter new vendors into the system with

complete 1099 information

• Research past due balances, vendor statements and vendor discrepancies

and follow through to resolution.

• Generate NTTC’s
• Review rent rolls with the Housing Specialist and process landlord rents.
• Maintain a hardcopy file of rental agreements for all housing assistance

landlords, and an electronic copy in the shared Finance drive.

• Record rent adjustments (vacancies, manager rents, miscellaneous charges).
• Copy vendor invoices for contract billing and balance sheet reconciliation
• Prepare spreadsheets for credit card payments
• Responsible for managing the aged accounts payable listings and following

up on uncashed checks.
Education & Experience:

• Preferred: Associate’s degree from accredited college/university and 2 years of

relevant work experience in a non-profit environment; or at least 4 years of
relevant work experience in a non-profit environment.

• 4 years of Office Administration experience will also be considered

Knowledge, Skills and Abilities Required:
1. Experience with QuickBooks is preferred.
2. Ability to multitask and prioritize duties.
3. Excellent written and oral communications skills.
4. Strong level of customer service, attention to detail, organization, and follow
through.
5. Ability to handle a high volume of work and to meet weekly and monthly
deadlines and expectations.
6. Must be able to work in a fast paced environment with a motivated attitude.
7. Strong computer skills with proficiency in Microsoft Office and Google
products.
8. Ability to empathize with program participants and the barriers they face in
becoming productive members of the community.
9. Ability to maintain positive working relationships.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• On call

Experience:

• Microsoft Excel: 1 year (Preferred)

Ability to Commute:

• Taos, NM 87571 (Required)

Work Location: In person

Salary : $18 - $21