Project Coordinator

DRP Engineering, Inc. is a civil engineering firm, specialized in providing consulting, design, and drafting/CAD services for water, wastewater, and stormwater projects throughout southern California. We are searching for a highly qualified project coordinator to drive project efficiency, track on-time project delivery, and ultimately help drive growth of the company.

This position will be based out of our Monterey Park, California office. The ideal candidate will have experience working on projects in the engineering or construction space, and strong skills in work-plan development and progress tracking. The project coordinator will also prepare and present updates regularly to relevant management, ensuring that our goal of efficiency and effectiveness is being achieved.

SUMMARY

The project coordinator will coordinate the schedule, budget, issues and risks for multiple projects. It’s their job to ensure the project management framework is well-organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same page.

DISTINGUISHING CHARACTERISTICS

Here’s an overview of the main skills that are required to lead the project coordination process effectively.

• Organizational skills: Project coordination is a demanding field that requires organizational skills such as time management, delegation, planning, goal setting and decision-making, among others that’ll help the project coordinator be on top of his/her own duties and responsibilities and monitor the performance of others. Specifically, skills in establishing and tracking project timelines, milestones/deliverables, and budgets is required.
• Communication skills: Project coordinators interact with many individuals throughout the life cycle of a project, such as project managers, clients, stakeholders and of course, the project team. For this reason, project coordinators must demonstrate excellent written and verbal communication skills.
• Problem-solving skills: There will be issues, challenges and different types of problems, big and small. For this reason, project coordinators must have problem-solving skills that allow them to quickly come up with solutions and strategies. Managers will assist with problem solving, but it is the Project Coordinator’s job to identify, escalate, and track issues and risks.
• Change management skills: As projects are executed, there are many variables to control, and many situations that might force the project management team to make changes to the original project plan. Project coordinators must be able to adapt to these changes to update tracking and reporting, as required.

OVERSIGHT

Supervision Received: Receives general supervision from managers on all aspects of assignments.

Supervision Given: No managerial or supervisory responsibilities at this level. Aids project managers with supervision of project staff.

JOB DUTIES

1. Monitoring project progress and creating project status reports for project managers and stakeholders, including tracking progress and completion of deliverables

2. Assisting with resource scheduling so that team members have the resources they need to complete their tasks

3. Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle

4. Assist the project manager in the development of project management documents such as project budgets, project schedules, scope statements and project plans

5. Executing a variety of project management administrative tasks such as billing and bookkeeping

6. Support team members when implementing risk management strategies

7. Ensure that all aspects of a project are organized and in conformance with timeline and deliverables requirements

8. Develop and maintain project performance database that tracks overall progress and achievement of milestones

9. Serve as point of communication between company teams and external resources

10. Help to manage the project procurement process

11. Foster cross-team collaboration to help project team members complete project tasks and produce deliverables

MINIMUM QUALIFICATIONS

Education and Experience:

• Bachelor’s degree (or equivalent) in relevant field

Required Knowledge Of:

• General knowledge of principles and practices of project management

• Proficiency with Microsoft Office products

• Proficiency with Microsoft Project of similar software preferred

Required Skills and Abilities to:

• Two or more years of experience in project coordination

• Experience in coordinating teams and clients

• Proven success in a corporate setting, working with all levels of management

• Strong written, verbal, and presentation skills.

Licensure and Certification:

• Professional certification such as PMP (Project Management Professional) preferred

Compensation:

Salary, 401(k) match, medical/dental insurance, profit sharing

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation Package:

• Profit sharing

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $45,000 - $60,000