Purchasing Clerk

SUMMARY:

Purchases raw materials, equipment and supplies in organization; and compiles and analyzes information and records to prepare purchase orders for procurement of material by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Verifies nomenclature and specifications of purchase requests.

· Searches inventory records or warehouse to determine if material on hand is in sufficient quantity.

· Analyzes raw goods for accurate measure of materials needed to complete the finished goods

· Conducts and enter physical counts on cello film, jars, caps, lids and boxes to maintain stock levels.

· Confers with suppliers concerning late deliveries, incorrect deliveries or damaged deliveries.

· Verifies bills from suppliers with bids and purchase orders and approves bills for payment.

· Runs and analyzes weekly inventory stock status reports and reports variances to management.

· Analyzes productivity and production reports, sales trends and orders to determine present and future material availability and places orders for these materials accordingly.

· Generates purchase orders for supplies and raw materials and sends a copy to supplier and department originating request.

· Compares prices, specifications, and delivery dates and places orders with suppliers with the most competitive pricing available to include shipping and freight options.

· Consults and interviews prospective and current suppliers to obtain prices and specifications to include labeling, raw materials and packaging items used.

· Performs and reviews physical inventory and cycle counts of raw materials and sanitation supplies in stock.

· Plans and performs physical count of label inventory and places order.

· Posts received materials to the inventory system.

· Computes total cost of items purchased.

· Prints barcodes for inbound raw materials for receiving department

· Processes transfers for offsite storage and packers and maintains inventories as needed.

· Converts Piloncillo and Corn Shucks finished product

· Performs physical cycle counts on cleaning and sanitation supplies and places orders.

· Ensures that all related SDS sheets for new supplies purchased are received and forwarded to the proper personnel for logging.

· Performs physical counts on safety supplies such as back belts, safety glasses and other safety equipment maintained by the company and places orders accordingly.

· Conducts monthly inventory and orders stock for all first aid stations.

· Maintains running inventory on chemical cabinet.

· Insure that all documentation is received for all inbound product.

· Responsible for following guidelines found in the company’s supplier approval program.

· Trending and production planning for Private Label customers.

· SQF supplier questionnaire – request specs, SQF certificates, etc.

· Assists Management as required

COMPETENCIES:

· Problem Solving - Identifies and resolves problems in a timely manner. Gathers and analyses information skillfully. Develops alternative solutions.

· Organizational Support - Follows policies and procedures. Completes administrative tasks correctly and on time. Supports organization's goals and values.

· Quality - Demonstrates accuracy and thoroughness. Monitors own work to ensure quality.

· Safety and Security - Observes safety and security procedures. Reports potentially unsafe conditions.

QUALIFICATIONS:

· To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED SKILLS:

· Able to read and comprehend simple instructions, short correspondence, and memos

· Able to write simple correspondence

· Ability to read, analyze, and interpret common scientific and technical journals, financial reports, inventory reports and legal documents.

· Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community.

· Ability to present information to top management.

· General understanding of database software; Inventory software; spreadsheet software, Word Processing software and accounting software specific to barcodes

· Able to generate reports based on accounting software

· Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

· Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

· Ability to apply concepts of basic algebra and geometry.

· Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

· Able to deal with problems involving several concrete variables in standardized situations

· Attention to Detail

· Able to work well as a Team

· Able to maintain regular and punctual attendance

PHYSICAL DEMANDS AND WORKING CONDITIONS:

· Frequently required to stand; walk; sit; use hands to handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, or crouch; and talk and hear

· Regularly lift and/or move up to 25 pounds

· Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

· Regular exposure to moving mechanical parts

· Regular exposure to various temperatures, dusty, and wet/humid conditions and outside weather conditions

· Noise level is usually moderate

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• This is a temp-to-hire position. Are you willing to apply through one of our temp agencies?

Experience:

• Purchasing: 5 years (Required)

Ability to Relocate:

• San Antonio, TX 78207: Relocate before starting work (Required)

Work Location: In person

Salary : $21