What are the responsibilities and job description for the Purchasing Clerk position at Extremity Care?
Purpose
The Purchasing Clerk supports the Purchasing & Supply Chain team by managing administrative tasks related to procurement processes, vendor coordination, and inventory management. This role ensures smooth day-to-day operations, accurate documentation, and timely communication with internal stakeholders and external suppliers.
Responsibilities
- Process purchase orders (POs) accurately and efficiently, ensuring timely approvals and compliance with company policies
- Maintain and update vendor records, pricing agreements, and contracts
- Communicate with vendors to confirm orders, delivery schedules, and resolve discrepancies
- Monitor inventory levels to ensure adequate stock availability
- Assist in reconciling inventory discrepancies and tracking incoming deliveries
- Coordinate with the warehouse team to ensure smooth receipt and storage of goods
- Organize and maintain purchasing files, records, and reports
- Support the Purchasing & Supply Chain team with data entry and document preparation
- Prepare reports on procurement activities, including spend analysis and vendor performance
- Act as a point of contact for supplier inquiries
- Follow up on delayed shipments and backorders, escalating issues when necessary to minimize operational disruptions
- Assist in evaluating vendor performance and recommending improvements
- Utilize the ERP system to track and manage purchase orders, inventory, and vendor information
- Maintain a working knowledge of relevant FDA CFRs, AATB standards, internal policies and standard operating procedures
- Perform other duties as assigned
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time-management skills
- Effective verbal and written communication skills
- Attention to detail and ability to handle multiple tasks simultaneously
- Strong supplier communication and relationship-building skills
- Familiarity with regulatory requirements and quality standards applicable to the tissue, biologics and/or medical device industry (e.g., FDA, AATB, ISO)
- Experience with implementing and optimizing supply chain management software and tools
- Excellent analytical, problem-solving, and decision-making abilities
- Ability to secure and maintain a favorable background investigation and clearance
Education and Experience
- High school diploma or equivalent required; associate’s degree in business administration or supply chain management from an accredited college or university preferred
- At least 1 year of experience in purchasing and/or supply chain management, with a track record in a startup or high-growth environment preferred
- Valid Class “C” driver’s license required
- Clearance of favorable background investigation required
