What are the responsibilities and job description for the Office Manager- Automotive position at DSL AUTOMOTIVE INC?
Job Purpose:
Key Responsibilities:
- The Office Manager at DAVID SCOTT LEE Automotive is responsible for ensuring the smooth operation of the office environment. This role involves managing administrative tasks, coordinating office activities, and supporting staff to enhance productivity and efficiency. The Office Manager serves as a key point of contact for employees and external partners, fostering a professional and organized workplace.
Key Responsibilities:
- The Office Manager develops controls necessary for the proper conduct of the business, maintains accurate records, and establishes and maintains the data processing capabilities to accomplish the dealership's objectives
- Processes new car and preowned registrations on dealer’s software system
- Maintains and reconciles schedules for tax, title and license payable and lien payoffs
- Processes payoffs on trade-ins and floor plan, pulls contracts, and forwards to financial institutions
- Run and review expense trend reports monthly
- Reconciles inventory schedules as assigned on a weekly and monthly basis
- Processes rebates
- Reconcile all accounts prior to month end
- Complete end-of-month accounting reports as assigned
- Assist with special projects as needed
- Provide back-up accounting support as needed
- Coordinate and prepare reconciliations for all accounts and physical inventories
- Identifies internal control issues by reviewing existing policies, verifying changes in authorized personnel, and communicating issues to the CFO
Required Education:
Required Experience:
- Bachelor's degree in Business Administration, Management, or a related field.
Required Experience:
- Experience with Reynolds & Reynolds preferred.
- Minimum of 3-5 years of experience in office management or administrative roles.
- Proven track record of managing office operations and improving efficiency.
- Experience in supervising staff and coordinating administrative activities.
Required Skills and Abilities:
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills to interact with team members and clients professionally.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving skills and the ability to make sound decisions independently.
- Familiarity with budgeting, bookkeeping, and financial management.
- Ability to adapt to changing environments and work under pressure.