Office Administrator/Bookkeeper

Company Description

At Dynamic Tele/Net Infrastructure, Inc., we specialize in providing turnkey fiber, coax, and structured cabling installation services across the US. Our commitment to excellence drives us to blend traditional expertise with innovative techniques for exceptional results in every project.

Position Overview:

The Office Administrator will play a key role in managing day-to-day administrative and financial operations within the construction industry. This individual will work closely with senior leadership, project managers, and field personnel to ensure efficient office management, financial tracking, and operational support. The role requires strong organizational skills, financial acumen, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Lead and report bi-weekly meetings with senior leadership, analyzing revenue, profit, expenses, and loss against KPIs on both a cash and accrual basis.
• Prepare and issue weekly invoices to customers, ensuring accuracy and timeliness.
• Track and report weekly billings, providing updates on outstanding balances to senior leadership.
• Collaborate with project and construction managers to collect and coordinate financial data.
• Reconcile credit card accounts and manage financial entries using QuickBooks.
• Plan and coordinate company events, as well as assist in scheduling and logistics for senior leaders’ ongoing projects.
• Oversee inventory control and ensure proper management of office and field supplies.
• Organize and secure confidential data in a cloud-based platform, ensuring data integrity and accessibility.
• Perform background checks for potential employees and manage subcontractor onboarding.
• Track and schedule safety training for employees and subcontractors, ensuring all certifications are up to date.
• Manage Accounts Receivable (AR) and Accounts Payable (AP) using QuickBooks.
• Oversee employee onboarding processes, including certification verification and tracking.
• Track and monitor DOT driver requirements and reporting.

Required Qualifications:

• Proven experience as an Office Administrator or similar role in the construction industry.
• Strong knowledge of QuickBooks for managing financial transactions, including AR/AP and credit card reconciliations.
• Experience in coordinating meetings, preparing reports, and tracking KPIs.
• Excellent organizational skills, including managing confidential data and office/field inventory.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and cloud-based platforms.
• Strong communication skills, both written and verbal, with the ability to interact with senior leadership.
• Ability to perform background checks and manage onboarding processes for employees and subcontractors.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• Familiarity with safety training protocols and certification tracking in the construction industry.
• Experience with subcontractor management and administrative oversight.
• Prior experience in scheduling and coordinating logistics for company events and senior leadership.
• Knowledge of fiber construction nomenclature, equipment types, job types, and materials.
• Strong analytical skills, with the ability to review financial data and make recommendations to leadership.

Working Conditions:

• Full-time, office-based role with occasional field visits or travel.
• Ability to manage multiple tasks and work in a dynamic, fast-paced environment.

Compensation:

• Commensurate with experience, including benefits such as health insurance and paid time off.