Billing Coordinator

JOB TITLE: Billing Coordinator

OVERVIEW: Duane Morris LLP, a global law firm with 900 attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

SUMMARY: Provides billing coordination for a Billing Partner within the firm.

ESSENTIAL FUNCTIONS:

• Audit, edit, and prepare paper and e-billing files in a timely manner for Billing Partner
• Create and prepare intricate invoice layouts reflecting the fixed fees/flat fees negotiated, payments received and applicable write-offs applied.
• Identify time entries and costs that may be on an incorrect matter for Manager review.
• Pull expense backup from several different firm systems to include with the invoice to the client/insurance company.
• Manage the execution of the e-billing process.
• Analyze e-billing errors and resolve for re-submission.
• Execute client and insurance e-billing/billing guidelines for compliance with time entries and billing processes.
• Review of several thousand time entries on every matter to ensure compliance with client and insurance requirements
• Apply unallocated payments to invoices at directed by the Manager.
• Execute the terms expressed in the client engagement letters accordingly.
• Creation of intricate erosion charts for insured clients
• Prepare reports for Billing Partner containing MTD billing, collection, aged and WIP totals.
• Code client/matters according to e-billing/billing guideline requirements.
• Submit accruals, appeals, budgets, rates and status requests using firm ebilling vendor software for e-billed clients.
• Analyze timekeeper rates for accuracy.
• Communicate with timekeepers regarding missing client required details in their time entry narratives.
• Maintain correct address and contact information for invoices in the billing system.
• Ability to work independently and as a Team Player.
• Must have strong proof reading skills.
• Must be able to work overtime and weekends.
• Must be able to work in a fast paced environment.
• Must possess strong analytical skills.
• Must have excellent oral and written communication skills.
• Must have excellent organization skills.
• Must be able to prioritize effectively.
• Must be proficient in basic Microsoft Office.
• Must have expert knowledge in excel for report creation.
• Position is fully remote.

BENEFITS:

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and Pension Plan
• 22 PTO days, 11 paid holidays
• Employee Referral Bonus ($3,000.00)
• Fully remote position

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact us at 215-979-1000.

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Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.