Fiscal Coordinator - Accounts Payable

Position Summary

The Fiscal Coordinator – Accounts Payable is responsible for coordinating and processing the City’s financial obligations, ensuring the timely and accurate payment of vendors, contractors, and municipal expenses. This position plays a critical role in maintaining the City’s financial integrity by handling invoice processing, expense tracking, and payment reconciliation in accordance with municipal policies, state regulations, and best accounting practices. The Fiscal Coordinator - Accounts Payable - works closely with internal departments and external entities to ensure compliance with municipal financial policies and other applicable financial regulations.

Duties and Responsibilities

Accounts Payable Coordination

• Process, review, and verify invoices, purchase orders, and payment requests for accuracy, appropriate approvals, and compliance with city policies.
• Ensure timely disbursement of funds to vendors, contractors, and service providers.
• Maintain accurate accounts payable records and reconcile outstanding payables.
• Monitor and process recurring payments, contracts, and lease agreements.
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner.

Financial Compliance and Reporting

• Ensure compliance with Pennsylvania Third-Class City Code, municipal financial regulations, and internal policies regarding expenditures and procurement.
• Assist in preparing financial reports related to accounts payable for department heads, city management, and city council.
• Support annual financial audits by providing necessary documentation and responding to auditor inquiries.
• Maintain proper documentation and records for audits and compliance purposes

Internal Controls and Process Improvement

• Assist in implementing and improving accounts payable procedures to enhance efficiency and transparency.
• Work with department heads and finance staff to ensure proper budgetary controls on expenditures.
• Identify areas for process enhancements and recommend solutions to streamline financial workflows.

Administrative Support

• Coordinate with procurement and finance staff to ensure seamless processing of payments and adherence to budget guidelines.
• Maintain vendor records, including W-9 forms and payment terms.
• Crosstrain with other finance staff.
• Assist with special financial projects.
• Perform other duties as assigned.

Required Knowlege, Skills, and Abilities

• Strong knowledge and understanding of accounts payable processes and financial regulations in a government setting.
• Proficient knowledge of accounting software and data entry.
• Knowledge of manual and automated accounting systems.
• Knowledge of General Ledger and accounting principles and practices.
• Knowledge of budget controls, expense classifications, and procedures of municipal finance.
• Excellent verbal and written communication skills.
• Excellent customer service skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proven time management skills with the ability to meet deadlines.
• Ability to establish and maintain effective working relationships with associates, governmental agencies, vendors, and the general public.
• Ability to prepare and analyze comprehensive information and carry out assignments to completion.
• Ability to handle confidential materials and information in an ethical and professional manner.
• Ability to use standard office equipment, including a computer, telephone, printer, and calculator.
• Ability to work independently, managing multiple tasks effectively.
• Ability to prioritize and delegate tasks appropriately.
• Ability to act with integrity, professionalism, and confidentiality in all matters.

Training and Background

• Associate’s degree or higher in accounting, finance, business administration or a related field. Bachelor’s degree preferred.
• Minimum of two (2) years of experience in accounts receivable, municipal finance, or government accounting.
• Experience working in a Pennsylvania municipal government or public-sector finance setting is preferred.
• Possession of a valid Pennsylvania driver’s license.

If you are a motivated individual with a passion for finance and accounting, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $42,500.00 - $48,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $42,500 - $48,500