Fiscal Coordinator - Accounts Receivable

Position Summary

The Fiscal Coordinator - Accounts Receivable - is responsible for coordinating and processing all incoming revenue for the City, ensuring accurate and efficient financial transactions. This position plays a key role in maintaining the financial health of the City by tracking, recording, and reconciling accounts receivable, including taxes, fees, licenses, and other municipal revenues. The Fiscal Coordinator - Accounts Receivable will work closely with internal departments and external entities to ensure timely collection of funds, proper financial reporting, and compliance with municipal financial policies and regulations.

Duties & Responsibilities

Accounts Receivable Coordination

• Process, track, and reconcile all incoming payments, including tax revenues, service fees, permits, and other municipal income sources.

• Generate and distribute invoices, monitor outstanding balances, and follow up on delinquent accounts in accordance with City policies

• Accurately process and record payments received via cash, check, electronic transfers, and credit card transactions. Ensure timely bank deposits.

• Identify overdue accounts, initiate proactive collection efforts through phone calls, emails, and letters, and escalate delinquent accounts to appropriate authorities when necessary.

• Conduct monthly reconciliations.

Financial Compliance and Reporting

• Maintain accurate records of all transactions, ensuring proper documentation for audits and compliance with the Pennsylvania Third-Class City Code.

• Assist in preparing financial reports related to accounts receivable for department heads, city management, and city council, including monthly Treasurer’s and Tax Collector’s reports.

• Support annual financial audits by providing necessary documentation and responding to auditor inquiries.

• Maintain proper documentation and records for audits and compliance purposes.

Internal Controls and Process Improvement

• Ensure adherence to city, state, and federal financial regulations, including reporting requirements and internal controls.

• Work closely with the Finance Department, Tax Office, and other City departments to ensure seamless financial operations.

• Identify and implement best practices to improve efficiency and accuracy in the accounts receivable process.

Administrative Support

• Respond to inquiries from residents, businesses, and other stakeholders regarding billing, payments, and financial procedures.

• Cross-train with other finance staff.

• Assist with special financial projects.

• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

• Strong knowledge and understanding of accounts receivable processes, financial reporting and financial regulations in a government setting.

• Proficient knowledge of accounting software and data entry.

• Knowledge of manual and automated accounting systems.

• Knowledge of General Ledger and accounting principles and practices.

• Knowledge of budget controls, expense classifications, and procedures of municipal finance.

• Excellent verbal and written communication skills.

• Excellent customer service skills.

• Excellent organizational skills and attention to detail.

• Strong analytical and problem-solving skills.

• Proven time management skills with the ability to meet deadlines.

• Ability to establish and maintain effective working relationships with associates, governmental agencies, vendors, and the general public.

• Ability to prepare and analyze comprehensive information and carry out assignments to completion.

• Ability to handle confidential materials and information in an ethical and professional manner.

• Ability to use standard office equipment, including a computer, telephone, printer, and calculator.

• Ability to work independently, managing multiple tasks effectively.

• Ability to prioritize and delegate tasks appropriately.

• Ability to act with integrity, professionalism, and confidentiality in all matters.

Training & Background

• Associate’s degree or higher in accounting, finance, business administration or a related field. Bachelor’s degree preferred.

• Minimum of two (2) years of experience in accounts receivable, municipal finance, or government accounting.

• Experience working in a Pennsylvania municipal government or public-sector finance setting is preferred.

• Possession of a valid Pennsylvania driver’s license.

Physical Requirements

• Work is performed in an office setting with standard working hours.

• Requires occasional lifting of files, records, or office supplies up to 25 pounds.

• Requires visual acuity to read and analyze financial documents, spreadsheets, and computer screens.

• May involve navigating within a typical office environment, including filing, retrieving documents, and attending meetings

Job Type: Full-time

Pay: $42,500.00 - $48,500.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $42,500 - $48,500