Athletics Operations Assistant

Description

 Summary: 

The Duchesne Academy Athletics Operations Assistant works with the Head of Athletics and Assistant Athletics Director to maintain the professionalism of the athletics office and program. The incumbent will also act as the first point of contact to fill transportation, facility and other requests received by email or phone. Preference will be given to the candidate with executive-level administrative support experience in a PreK-12th grade, independent school environment. 

Primary Responsibilities: 

• Manage the processing and recording of all purchase orders, in coordination with the Head of Athletics and Assistant Athletics Director. 
• Serve as one of the lead managers of all athletics data, including rosters, game schedules, and officials. 
• Manage the Athletic Department’s web pages. 
• In collaboration with the Head of Athletics, help coordinate banquets and events. 
• Work collaboratively with the Duchesne Communications Coordinator for all advertising and special events. 
• Make travel arrangements for all teams, including bus, plane, and hotel reservations. 
• Work with Booster Club Concessions Director to manage concession stand stock and supplies. 
• Serve as the Administrator on duty for games and practices throughout the week. 
• Work with the Head of Athletics to design and order team uniforms. 
• Manage facility rentals 
• Perform other duties as assigned. 

Minimum Education/Prior Experience/Qualifications Required: 

• Bachelor's degree preferred (high school diploma and experience, in lieu of a degree, considered). 
• Three to five years of office or athletics operations experience desired. 
• Experience with Microsoft Windows and Office software, including Outlook, Word, and Excel. 
• Strong written and verbal communications skills. 
• Must be available for some nights and weekends for athletic events. 

Requirements

Core Competencies: 

• Excellent time and project management skills. 
• Ability to anticipate needs and offer proactive support. 
• Ability to troubleshoot and take ownership of tasks. 
• Patient with the ability to stay positive under pressure. 

Upon Hiring 

• Successful completion of criminal offenders’ records information and sexual offender registry checks. 
• Successful completion of CMG Safe Environment Training. 
• Current CPR certification.  

Physical Demands: 

Will work in an office environment and outdoors in varying weather conditions; regularly uses close and distance vision for extended periods of time; will use standard office equipment, including an office chair, computer screen, keyboard, mouse, and copy machine for extended periods of time; ability to ambulate around the office and campus; ability to occasionally lift, push, or pull items weighing up to 25 pounds around the office or campus; ability to stand/sit for long periods of time; ability to communicate and understand and follow directions. 

Essential Expectations 

All faculty and staff members at Duchesne Academy of the Sacred Heart are expected and required to do the following:  

• Overtly support and act in accordance with the Goals and Criteria of the Society of the Sacred Heart; this expectation includes attendance at and applicable participation in faith-based practices.  
• Foster a safe, predictable, and supportive environment.  
• Interact with colleagues in a respectful and collegial manner that contributes to a healthy school culture. 
• Demonstrate appropriate planning and preparation and fulfill routine responsibilities in a thoughtful and timely manner.  
• Uphold professional standards of personal presentation, professional courtesy, discretion, punctuality and attendance at all required meetings and events.  
• Appropriately carry out specific duties as determined by the Head of School and/or supervisor.  
• Maintain professional credentials and complete required training. Participate in and provide documentation for at least one professional development opportunity per year in addition to those required and provided by the school.   
• Respect the confidentiality of the school, its employees, students, and families.  
• Comply with the policies and procedures as articulated in the faculty and staff handbook.  
• Authentically engage in the school’s self-reflection process that requires written goals and measured progress towards them. 

Nothing in this Job Description restricts Duchesne’s right to assign or reassign duties and responsibilities to this position at any time. This position is at will, which means that either the employee or Duchesne may terminate the employment relationship at any time, with or without notice and for any reason or no reason. 

Duchesne Academy of the Sacred Heart is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, religion, sex (gender), age, national origin, physical or mental disability, genetic information, veteran status, or any other status protected by applicable law.