Payroll and Accounts Payable Coordinator

Duffy Health Center is seeking a professional, reliable and flexible AP/Payroll Coordinator, who is responsible for the preparation and maintenance of Payroll and Accounts Payable Duffy Health Center is a fast-paced environment and works with those at risk of homelessness.

Position requires knowledge of accounts payable and payroll systems and knowledge of PC based computer systems, particular in Microsoft Office with advanced knowledge of Excel. The position requires a year of experience in Accounts Payable and/or Payroll, and 1-2 years of experience with a computerized system. Knowledge of PayCom HRIS is a plus.

Statement of Duties The Payroll and Accounts Payable Coordinator is responsible for assisting the Chief Financial Officer with the daily operations of the Accounting Department. Work includes processing payroll and accounts payable ensuring the accuracy and appropriateness of information received and maintaining and records and accounts.

Position Functions -The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position.

1. Serves as Payroll Coordinator. Processes bi-weekly payroll using third party vendor software. Reviews timecards for accuracy and completeness. Ensures all approvals are in place prior to submission.

2. Reconciles payroll register and reviews with CFO for approval prior to final submission to fund.

3. Process and reconcile all payroll deductions including taxes. Coordinates bi-weekly electronic deposit for the 403B plan and emails deposit ticket.

4. Review and reconcile quarterly and annual tax reporting. End of year review to ensure W2 forms are accurate prior to releasing to employees.

5. Coordinates all aspects of Accounts Payable. Receiving, entering, and processing invoices for payment using the automated accounting program. Obtaining approval and coding from Directors/Managers.

6. Runs accounts payable reports for cash requirements to compile spreadsheet for weekly check run. Issues checks to vendors, matching invoices to checks for approval by CFO.

7. Assign vendors as appropriate to receive Form 1099. Reconcile and print required forms and submit to the employee and the IRS according to applicable time frames.

8. Reconciles the corporate credit card account by obtaining appropriate approvals and general ledger coding

Education and Experience A candidate for this position must have a High School diploma or equivalent with advanced training in accounting, and at least two (2) years of experience in accounting and/or payroll; or any equivalent combination of education and experience.

Accountability The nature of work ensures that errors are usually detected in succeeding operations. The consequences of errors missed deadlines or poor judgment may include time loss caused by back checking by others and slowdowns in the process of the work. Errors are generally confined to a single department, such as billing or accounting errors. Judgment Numerous standardized practices, procedures, or general instructions govern the work and, in some cases, may require additional interpretation. Judgment is needed to locate, select and apply the most pertinent practice, procedure, regulation or guideline.

Complexity The work consists of the practical application of a variety of concepts, practices and specialized techniques relating to a technical field. Assignments typically involve evaluation and interpretation of factors, conditions or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gather, analyzing and evaluating facts or data using specialized fact-finding techniques; or determining the methods to accomplish the work. Supervision Work is performed under the general supervision of the CFO. The employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently, with specific instruction. The supervisor provides additional, specific instruction for new, difficult or unusual assignments. The employee is expected to refer unusual situations to the supervisor for further instruction. Reviews and checks of the employee’s work are applied to an extent sufficient to keep the supervisor aware of progress. In many cases, the work is self-checking, for example, requiring accounts to balance before proceeding.

Nature and Purpose of Personal Contacts The position has daily contact with co-workers and occasional contact with vendors. Relationships with co-workers involve giving and receiving factual information about the work. Ordinary courtesy and tact are required. More than ordinary, courtesy, tact and diplomacy may be required to resolve complaints.

Work Environment The work environment involves everyday discomforts typical of offices. Noise or physical surroundings may be distracting but conditions are generally not unpleasant. Confidentiality Has regular access at the department level to a wide variety of confidential information including personnel information and financial records.

Recommended Minimum Qualifications Physical and Mental Requirements Employees work in an office setting and are required to sit, talk/listen and use hands more than 2/3rd of the time; and stand, reach, walk, up to 1/3rd of the time. Employees seldom lift up to 10 lbs. Normal vision is required for the position. Equipment operated includes office machines, and computers. Employees may be exposed to hostile individuals or situations.

Knowledge, Skills, and Abilities

A candidate for this position should have the following:

Knowledge of: * Basic accounting principles and procedures * Use of automated accounting programs, spreadsheets and computer programs * Payroll processing. * Accounts Payable processing

Skill in: * Accounting and mathematics * Maintaining records and files and verifying information * Solving problems * Accuracy of work * Communicating effectively with employees and managers regarding payroll and accounts payable issues

And ability to: * Effectively plan and prioritize work. * Handle multiple priorities simultaneously in a timely manner. * Work independently and with a team. * Pay attention and be accurate with details. * Meet deadlines. * Commit to the philosophy and mission of Duffy Health Center which serves the homeless and at-risk population.

Competitive salary and desirable schedule, weekdays only.

Duffy Health Center is committed to creating and maintaining a diverse workforce. We actively encourage applicants from minority racial and ethnic backgrounds, as well as historically marginalized groups. This includes but is not limited to LGBTQ persons and people with lived experiences of homelessness or recovery.
Duffy Health Center is an affirmative action-equal opportunity employer.

Job Type: Full-time

Pay: $48,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $48,000 - $60,000