What are the responsibilities and job description for the EXECUTIVE ADMIN ASSISTANT position at Dufresne Spencer Group?
Ashley Furniture HomeStore, the #1 Mattress and Furniture retailer in North America, has an immediate opening for a Executive Administrative Assistant. The ideal candidate will provides administrative and support services for a Vice President at Dufresne Spencer Group.
OUR COMPANY OFFERS GREAT BENEFITS, INCLUDING:
- Generous Paid Time Off (PTO)
- Opportunity for advancement
- Medical, Dental, Vision, & Retirement Benefits
- Employee Purchase Discounts of 30% or more
KEY JOB RESPONSIBILITIES:
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
- Performs desktop publishing by creating and developing visual presentations for the Vice President.
- Establishes, develops, maintains and updates filing system for the Vice President and the department and routinely retrieves information from files when needed..
- Sorts and distributes mail, drafts written responses or replies by phone or e-mail when necessary, and responds to regularly occurring requests for information.
- Answers phones, takes messages or fields/answers all routine and non-routine questions and works in cooperation with other system development assistants to cover phones.
- Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs.
- Handles confidential and non-routine information and explains policies when necessary.
- Works independently and within a team on special nonrecurring and ongoing projects.
- Acts as project manager for special projects, at the request of the Vice President, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
- Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- All other duties as assigned
KNOWLEDGE/SKILLS/ABILITIES:
- High School Diploma or GED required, BA In Business or other related field preferred
- At least 3 years of executive level administrative experience
- Time Management
- Ethical Conduct
- Attendance and Punctuality
- Advanced use of Microsoft Suite to include Word, Powerpoint and Excel
- Ability to work independently, exercise appropriate action and good judgement
- Ability to manage multiple priorities, organize tasks, and maintain control of work flow
Ashley Furniture HomeStore is an Equal Opportunity Employer. Ashley Furniture HomeStore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, national origin, veteran status or any other basis covered by appropriate law.
