Executive Assistant I

Responsibilities

Screens calls and responds to moderately complex inquiries from management employees or external sources regarding a variety of questions, such as clarification of company policy and procedures. Communicates sensitive information to senior management or external sources.

Coordinates with internal and external staff to accomplish moderately complex activities, such as scheduling, and developing agendas for meetings or events. This may also include conducting research and compiling information for quarterly or annual reports, departmental projects or company task forces, where information must be gathered and compiled from a variety of sources.

Receives general direction. Identifies needs and initiates administrative projects. Performs considerable coordination and follow-through. Sets priorities and procedures for accomplishing work and may delegate portions to others.

Manages the electronic mail of the Vice President in their absence. Reviews incoming mail makes decisions as to proper handling and prepares responses or delegates / manages responses by others.

Maintains confidential records and reports. Collects, compiles and analyzes data from several sources of information. May direct others to collect and calculate the data.

Provides support in preparation for the Vice President’s meetings. May coordinate the preparation or compilation of various meeting materials. Interfaces with others in the business unit to plan and coordinate materials.

Provides administrative and organizational support to the Vice President in external business and community leadership responsibilities.

Utilizes Microsoft Office Products at a high level of proficiency. Prepares and revises documents for use by management.

Prepares expense reports and reconciliation statements. Reviews and approves, within delegated parameters, expense reports of others.

Coordinates travel arrangements and meeting preparations. Anticipates a variety of simple to complex needs and potential issues; ensures all needs are met and issues are proactively addressed.

Maintains a consistently high level of availability to provide support to the Vice President according to their schedule.

May require flexibility in work hours or locations.

Maintains and demonstrates current knowledge of Duke Energy enterprise organization and business operations.

Understands the work preferences and needs of the Vice President. Communicates effectively with other leaders and their support staffs.

Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner.

Effectively handles a wide variety of telephone calls, mail, visitors and appointments to effectively manage the time of the Vice President.

Prepares correspondence and written communications.

May be required to assist with providing secondary support to RRE Finance, COSO, Stations, and other interfacing organizations.

Qualifications : Basic Qualifications

High school diploma / GED AND Ten (10) years minimum related work experience

Desired Qualifications

Bachelor's degree and two (2) years minimum of related work experience

Prior experience performing assistant / administrative functions for executive-level leadership

Exceptional organizational, multitasking, and problem-solving skills.

Proficiency in Microsoft Office Suite and other productivity tools.

Ability to communicate in a clear, concise and effective manner, both in writing and verbally

Excellent attention to detail and the ability to manage confidential information.

Flexibility to adapt to changing priorities and schedules.

Very good critical thinking and analysis skills

Knowledge of the industry and organizational structure

Ability to collaborate effectively across organizations and with all levels of employees

Effective interpersonal skills with the ability to learn all facets of the administrative functions

Power Plant or similar manufacturing experience

In-depth knowledge of Duke Energy and Fossil Hydro Operations policies, procedures and goals

Working knowledge of Plant View

Strong SharePoint experience with the ability to maintain the SharePoint Site for the Region

Working Conditions

M - F

Onsite Mobility Classification - Work will be performed at a company facility

Occasional overnight travel required

Weekends, early morning and late evening work is periodically required

Office environment

Travel Requirements

5-15%

Relocation Assistance Provided (as applicable)

Represented / Union Position

Visa Sponsored Position

Posting Expiration Date

Friday, January 10, 2025

All job postings expire at 12 : 01 AM on the posting expiration date.