Executive Assistant- Medical assistant /tech

Position Summary

The Executive Assistant/ Shipping and Receiving Assistant will provide high-level support to the senior staff. Will perform activities in support of material handling, shipping and receiving in the production department. The candidate will work directly with various departments to handle all incoming and outgoing shipments. We will depend on you for helping to schedule freight carriers FedEx, UPS and other transportation services.

Executive Assistant/Shipping and Receiving Responsibilities

- Responsible to follow Dunamis Medical Quality System, including all Standard Operating
Procedures

- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

- Maintaining comprehensive and accurate records
- Performing minor accounting duties
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Answering phone calls in a polite and professional manner
- Managing the executive’s calendar, including making appointments, and prioritizing the most sensitive matters
- Filing and retrieving corporate records, documents and reports
- Researching and conducting data to prepare documents for review
- Helping prepare for meetings and demonstrations
- Accurately recording minutes from meetings
- Using various software, including word processing, spreadsheets, databases, and presentation software
- Making travel arrangements
- Reading and analyzing incoming memos, submissions, and distributing them as needed
- Performing office duties that include ordering supplies and managing records
- Opening, sorting and distributing incoming faxes, emails, and other correspondence
- Receives and processes materials from multiple sources
- Prepares documentation for shipping, and ships per requirements
- Verifies accuracy of product receipts and outbound shipments by counting, weighing, measuring, and comparing size weight, description, part numbers, and revisions with information on the packing list, purchase order, customer PO, and order acknowledgments

- Work with domestic and international carriers to ensure timely and accurate shipments
- Maintains cleanliness and accuracy of shipping and receiving area
- Assists in other work related areas as required

Executive Assistant/Shipping and Receiving Requirements
- proven experience as an executive assistance or other relevant administrative support experience or 1-2 years of experience in manufacturing logistics role
- In-depth understanding of entire MS Office suite
- High school diploma
- Ability to organize a daily workload by priorities
- Must be able to meet deadlines in a fast paced quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills
- Professional level verbal and written communication skills

Job Type: Full-time

Pay: $31,500.00 - $40,000.00 per year

Schedule:

• Monday to Friday

Experience:

• Microsoft Excel: 3 years (Required)
• Microsoft Powerpoint: 3 years (Required)

Work Location: In person

Salary : $31,500 - $40,000