Procurement Administrator

The Procurement Administrator position includes coordination with multiple departments for inventory management, procurement, bookkeeping functions, and other duties as assigned.

Major Responsibilities

• Coordinate with multiple departments to assist with inventory procurement and inventory.
• Perform accounting functions, including purchase orders, accounts receivable billing, cash receipts, payables processing, and maintaining the banking function.
• Ensures that all required bookkeeping functions of the office are completed in an accurate, timely, neat, and orderly manner.

Specific Duties

• Create purchase orders by coordinating with various personnel to ensure the plant has the necessary inventory to manufacture products.
• Set up jobs in the software system by coordinating with the sales team and project management teams.
• Assist with processing sales and payment receipts for customers without a credit account.
• Coordinate with plant personnel and other bookkeeper(s) to ensure the company is receiving inventory properly.
• Assist cost-accounting personnel with general inventory tracking and management.
• Fulfill bookkeeping needs for the resale department.
• Other duties of projects assigned by management.

Job Requirements

• Proficient in using accounting software (e.g., Sage) and MS Office Suite (Word, Excel & PowerPoint)
• Experience with Generally Accepted Accounting Principles (GAAP)
• Strong attention to detail and accuracy in data entry and record-keeping
• Excellent organizational and time management skills
• Ability to prioritize tasks and meet deadlines
• Strong written and verbal communication skills
• Experience with journal entries, financial report writing, and account reconciliation
• Ability to maintain confidentiality of sensitive information

Benefits

• 401(k) w/ Matching
• Health Insurance
• Dental & Vision Insurance
• Paid Time Off (PTO)
• Disability insurance
• Retirement Plan

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization. This position is full-time, Monday-Friday, 40 hours per week, in-person, in the office in Byram, Mississippi.