What are the responsibilities and job description for the Administrative Assistant – School of Science and Engineering position at Duquesne University?
Administrative Assistant – School of Science and Engineering Salary: $24.73
per hour POSITION SUMMARY: The position
will serve the Department of Biological Sciences and the Office of the Dean. In
both offices, the person will welcome visitors to the office and provide direct
support. They will provide administrative academic support for school
committees, the undergraduate research program, course scheduling, departmental
email correspondence, and take faculty meeting minutes. The position is also
responsible for event planning, including room reservations, catering, travel
arrangements, processing expense payments, Chrome River, payroll, as well as
any other assigned additional duties. DUTIES AND
RESPONSIBILITIES: Receive, screen and refer office walk-ins, telephone, and email Events,
both academic and social: Notify personnel
inside and outside of university regarding meetings, events, seminars Set-up Doodle
Polls Order
catering Make room
reservations Prepare
seminar schedules Prepare
paperwork for honorariums for speakers Make travel
arrangements as needed Academic
support: Undergraduate
Research Program: Receive,
track, and communicate with approximately 2-300 applicants Work with
Program Directors to plan events during the summer Mentoring Take minutes
at Faculty and Staff Meetings, preparing drafts of these minutes Make changes
to course schedule (times, caps, instructors, additional sections, etc Coordinates
departmental tours for prospective students Make and send
Qualtrics surveys Other
departmental duties: Process
payroll Utilizing
Services Portal for all related inquiries/ requests Mail
shipments Prepare
schedules for conference room and various common rooms as requested Schedule,
train, assign and supervise work study students Inventory and
replenish office supplies Process and
pay invoices Ensure frequent and timely follow-up communications,
proactively identify needs and resolve communication gaps Take pictures and videos at
departmental events Completes other
duties as assigned
Benefits: Generous benefits include paid time off including holidays and
vacation, retirement match, and tuition remission for employee and
dependents. Details at www.duq.edu/benefits
Location: School of Science and Engineering
Position Status: Full-time
Hours: Varied
Position Number: 002403/30-458
FLSA Status: Non-exempt
REQUIREMENTS: Minimum qualifications: High School Diploma or equivalent Preferred
qualifications: Bachelor’s degree from an accredited institution Alternately, the successful candidate may possess any equivalent combination of
experience and training, which provides the knowledge, skills and abilities
required to perform the essential job functions. This includes, but is not
limited to, the following: Exceptional interpersonal skills; able to
interact effectively with students, faculty and staff Excellent customer service and problem-solving
skills Self-motivated, energetic and able to work
independently as well as part of a team; accepts responsibility with limited
supervision Proficient in information technologies,
and should display a willingness to learn new technologies relevant to the
position. These include Microsoft Office
applications (Word, Excel & PowerPoint), as well as querying and reporting
of specialized databases. Commitment to the
University’s values of diversity, equity and inclusion, and recognition of the
importance of treating each individual with dignity and respect consistent with
the University’s Mission. Demonstrated
experience with, and understanding of, the broad diversity of the University
community (students, faculty, staff and others) Ability to
establish and maintain effective working relationships with the University
Community. Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community. APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.
Salary : $25
