What are the responsibilities and job description for the Executive Administrative Assistant – Thomas R. Kline School of Law position at Duquesne University?
Executive Administrative Assistant – Thomas R. Kline School of Law Salary: $28.50 per hour POSITION SUMMARY: The Executive Administrative
Assistant will provide administrative support to the Kline Center for Judicial
Education and its two existing positions, the Director and
Jurist-In-Residence. This position
assists with the coordination of continuing judicial educational programming
and special events and projects, as well as the maintenance of programmatic
files related to the Kline Center operations. DUTIES
AND RESPONSIBILITIES: Supports the work of the
Director and Jurist-in-Residence in planning, creating, and delivering judicial
education programming, by assisting with correspondence, scheduling, material
assembly. Assists
with the coordination of special projects, including, but not limited to, the
hosting of the Kline Center’s Distinguished Speaker Series and other events,
such as programs, dinners, cocktail receptions, book signings involving judges,
lawyers, legal academics and law students. Assists
with the creation and maintenance of Kline Center programmatic files and
budgetary items such as attendee and invitee lists, financial records,
historical cost-data and p-card input. Assists
with the coordination of the Appellate Moot Court and Trial Advocacy Programs. Assists
with the coordination of the Kline Center Fellows program and assist with
coordinating related events. Assists
with law school and departmental events, including Graduation, Orientation,
Admitted Students’ Day, and alumni events among others. Provides
drop-off location for students/faculty/staff dropping off or picking up
packages, exams, clothing, and other items, and maintains Lost & Found for
the law school. Completes other
duties as assigned.
Benefits: Generous
benefits include paid time off including holidays and vacation, retirement
match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: Thomas R. Kline School of Law
Position Status: Full-time
Hours: Varied
Position Number: 001671/30-446
FLSA Status: Non-exempt
REQUIREMENTS: Minimum qualifications: Bachelor’s
degree from an accredited institution. A minimum of three years’ experience prioritizing tasks
and managing conflicting demands. One year experience in an office environment. Experience with Microsoft Office, Outlook, Zoom and Teams
along with the ability to learn job specific applications and systems. Budget management responsibility and/or handling of cash,
credit card or payment information. Strong organizational and problem-solving skills. Strong communication skills and basic knowledge of office
equipment. Preferred
qualifications: Master’s
degree/JD preferred. Alternately, the
successful candidate may possess any equivalent combination of experience and
training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
following: Excellent customer service skills, the ability to take
initiative, work independently and be part of a team. Strong problem-solving skills and the ability to manage
and address both common day-to-day issues, and unforeseen circumstances that
may arise. Experience working in higher education is helpful, but
not required. Demonstrated experience with, and understanding of, the
broad diversity of the University community (students, faculty, staff and
others). Commitment to the
University’s values of diversity, equity and inclusion, and recognition of the
importance of treating each individual with dignity and respect consistent with
the University’s Mission. Demonstrated
experience with, and understanding of, the broad diversity of the University
community (students, faculty, staff and others). Ability to
establish and maintain effective working relationships with the University
Community. Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community. APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.
Salary : $29
