What are the responsibilities and job description for the Executive Administrative Assistant - Thomas R. Kline School of Law position at Duquesne University?
Executive Administrative Assistant - Thomas R. Kline School of Law
Salary : $28.50 per hour
Benefits : Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at www.duq.edu / benefits
Location : Thomas R. Kline School of Law
Position Status : Full-time
Hours : Varied
Position Number : 001671 / 30-446
FLSA Status : Non-exempt
POSITION SUMMARY :
The Executive AdministrativeAssistant will provide administrative support to the Kline Center for JudicialEducation and its two existing positions, the Director andJurist-In-Residence. This positionassists with the coordination of continuing judicial educational programmingand special events and projects, as well as the maintenance of programmaticfiles related to the Kline Center operations.
DUTIESAND RESPONSIBILITIES :
Supports the work of theDirector and Jurist-in-Residence in planning, creating, and delivering judicialeducation programming, by assisting with correspondence, scheduling, materialassembly.
Assistswith the coordination of special projects, including, but not limited to, thehosting of the Kline Center's Distinguished Speaker Series and other events,such as programs, dinners, cocktail receptions, book signings involving judges,lawyers, legal academics and law students.
Assistswith the creation and maintenance of Kline Center programmatic files andbudgetary items such as attendee and invitee lists, financial records,historical cost-data and p-card input.
Assistswith the coordination of the Appellate Moot Court and Trial Advocacy Programs.
Assistswith the coordination of the Kline Center Fellows program and assist withcoordinating related events.
Assistswith law school and departmental events, including Graduation, Orientation,Admitted Students' Day, and alumni events among others.
Providesdrop-off location for students / faculty / staff dropping off or picking uppackages, exams, clothing, and other items, and maintains Lost & Found forthe law school.
Completes otherduties as assigned.
REQUIREMENTS :
Minimum qualifications :
Bachelor'sdegree from an accredited institution.
A minimum of three years' experience prioritizing tasksand managing conflicting demands.
One year experience in an office environment.
Experience with Microsoft Office, Outlook, Zoom and Teamsalong with the ability to learn job specific applications and systems.
Budget management responsibility and / or handling of cash,credit card or payment information.
Strong organizational and problem-solving skills.
Strong communication skills and basic knowledge of officeequipment.
Preferredqualifications :
Master'sdegree / JD preferred.
Alternately, thesuccessful candidate may possess any equivalent combination of experience andtraining, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing :
Excellent customer service skills, the ability to takeinitiative, work independently and be part of a team.
Strong problem-solving skills and the ability to manageand address both common day-to-day issues, and unforeseen circumstances thatmay arise.
Experience working in higher education is helpful, butnot required.
Demonstrated experience with, and understanding of, thebroad diversity of the University community (students, faculty, staff andothers).
Commitment to theUniversity's values of diversity, equity and inclusion, and recognition of theimportance of treating each individual with dignity and respect consistent withthe University's Mission. Demonstratedexperience with, and understanding of, the broad diversity of the Universitycommunity (students, faculty, staff and others).
Ability toestablish and maintain effective working relationships with the UniversityCommunity.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.
APPLICATIONINSTRUCTIONS :
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer. Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity. We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our chartermembership in thisregion's HERC (http : / / www.hercjobs.org / oh-western-pa-wv / ).
We invite applicants for this position to learn more about our university andits Spiritan heritage by visiting http : / / www.duq.edu / about / mission-and-identity / mission-statement.Those invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community andfurthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.
Salary : $29
