What are the responsibilities and job description for the Secretary/Receptionist position at Dutchess Auto Collision?
Job Summary
We are seeking a highly organized and detail-oriented Receptionist/Secretary to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires proficiency in office management and strong communication skills, with the ability to multitask effectively in a fast-paced environment.
Responsibilities
- Greet and assist clients and visitors in a professional manner.
- Manage incoming calls, emails, and correspondence with excellent phone etiquette.
- Maintain organized filing systems for documents and records.
- Utilize Google Suite for document creation, scheduling, and communication.
- Perform proofreading of documents to ensure accuracy and professionalism.
- Assist in office management tasks, including inventory control and supply ordering.
- Provide support as a personal assistant to executives or team members as needed.
- Handle basic accounting tasks using QuickBooks, if applicable.
- Ensure the reception area is tidy and welcoming at all times.
- Manage appointments and maintain calendars efficiently.
Qualifications
- Proven experience in office management or administrative roles is preferred.
- Proficiency in Google Suite applications (Docs, Sheets, Calendar).
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent time management skills to handle multiple responsibilities simultaneously.
- Bilingual abilities are a plus, enhancing communication with diverse clientele.
- Familiarity with QuickBooks is advantageous but not required.
- Strong proofreading skills to ensure high-quality documentation.
- Exceptional interpersonal skills and a friendly demeanor.
- Ability to work independently as well as part of a team.
We look forward to welcoming a dedicated Receptionist/Secretary who thrives in a dynamic environment and contributes positively to our team's success.
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Experience:
- Customer service: 1 year (Required)
Ability to Commute:
- Poughkeepsie, NY 12601 (Required)
Ability to Relocate:
- Poughkeepsie, NY 12601: Relocate before starting work (Preferred)
Work Location: In person
Salary : $20 - $30