Legal Secretary/Receptionist

Job description

Are you a detail-oriented professional with a passion for the legal field? We are seeking a legal secretary/receptionist to join our dynamic legal team at the Law Office of Dennis R. Vetrano, Jr., LLC. Our firm requires an organized and detail oriented person who is friendly, able to multi-task, takes pride in their work product and takes initiative. The ideal candidate is technologically savvy as we are currently transitioning to automated and digital systems to streamline work processes to support our employees. If you're ready to contribute to a reputable law firm, we encourage you to apply

Our law firm is led by award winning divorce/family law attorneys who have dedicated their careers to the practice of family law. Our firm handles divorce and family law cases in each and all of the counties that surround our home office located in beautiful Beacon, NY. At the Law Office of Dennis R. Vetrano, Jr., LLC, also referred to as DRV LAW, we fully embrace the “team approach” to the practice of law. Our support staff is an integral part of our legal team providing legal and client relation support to our attorneys so they can thrive in this area of law. Additionally, the DRV LAW staff is supported by a top of the craft, website company and marketing firm as well as full time IT support. At the Law Office of Dennis R. Vetrano, Jr., LLC we pride ourselves on our ability to place our staff in the best possible position to be successful members of our legal team.

About Us: The Law Office of Dennis R. Vetrano, Jr., LLC was founded nearly 20 years ago and has experienced record growth year over year nearly every single year since the day we opened our doors. It started with the philosophical approach of treating every client as a person and not just another case. We bring the same passion to handling our client’s cases as we would if we were representing a family member or a friend. We have assembled a comprehensive legal team of talented like-minded professionals who help us bring this vision to life.

At DRV LAW we also place the utmost importance on staff morale and quality of life. It is very important to us that our staff members are able to find a good work/life balance. We feel our stellar legal team, resources and organization allows our staff to find that balance here with us at the Law Office of Dennis R. Vetrano, Jr., LLC.

Responsibilities:

• Assist attorneys in all phases of the litigation process, from initial client intake to trial preparation and post-trial activities.
• Organize and manage case documents, including indexing, coding, and preparing trial exhibits.
• Draft entry level legal correspondence.
• Coordinate with clients to gather necessary information, maintain communication, and provide updates on case progress.
• Use Clio software to schedule consultations, gather paperwork, and collect and process payments.
• Answer phone calls and greet clients in a professional manner.
• Print and copy documents, mail letters, file, and perform data entry.
• Scan and digitally file documents.
• Schedule and arrange meetings, depositions, and court appearances.
• Maintain accurate and up-to-date case files, both in physical and electronic formats.
• Handle administrative tasks, including billing, timekeeping, and maintaining the firm's case management system.
• Communicate with vendors as needed.

Qualifications:

• Is a legal secretary, entry level paralegal, or is enrolled in an accredited paralegal program pursuing their certificate or degree
• Is experienced with programs such as Excel, Word, Google Calendar, etc. to perform data entry and manage calendars
• Has excellent time management, able to multi-task and prioritize work based on deadlines and urgency
• Has experience in an office setting answering phones, performing clerical work and data entry
• Has Associate's Degree
• Is a team player and works well with other support staff
• Must be able to lift 30 pounds

Benefits:

• Health, dental, and vision insurance plans.
• Life and accident insurance policies
• Retirement savings plan (401k) with competitive company match.
• HRA/HSA
• Paid time off and holidays
• Vacation package
• Phone stipend
• Bonuses/incentives
• Opportunity for advancement.
• Supportive and inclusive work environment.
• And more…

Application: If you are a dedicated and proactive professional looking to join a thriving legal practice, we invite you to apply. Please submit your resume, cover letter, and references. Be sure to highlight your relevant experience and your motivation for joining our team. All applicants are kept confidential. We look forward to reviewing your application and potentially welcoming you to our team at the Law Office of Dennis R. Vetrano, Jr., LLC.

At DRV LAW, we believe in building a brighter future for families. Join us in this important mission. Apply today and embark on a rewarding journey with our esteemed family law practice.

Schedule: Monday to Friday, 9 -5

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Beacon, NY 12508 (Required)

Work Location: In person

Salary : $20